KITTSON COUNTY BOARD PROCEEDINGS December 6, 2012
The Kittson County Board of Commissioners met, pursuant to adjournment on Thursday, December 6, 2012 at 5:00 p.m. All members were present except Chairman Bouvette.
The meeting was called to order by Vice-Chairman Anderson. The pledge to the flag was given.
A motion was made by Commissioner Younggren, seconded by Commissioner Spilde and unanimously carried to approve the minutes from the November 20, 2012 County Board meeting as written.
Meeting with the County Board was Marc Bloomquist, Probation and Parole Area Director for the State of Minnesota Dept. of Corrections. He presented the Board with information on the various paroles, probation, and drug/sex offender programs provided in Kittson County.
Joe Bouvette $ 0A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to approve the following Per Diem payments for the month of November: At 6:00 p.m. the County Board held a public hearing on the 2013 County Budget. The following department administrators were in attendance: Marian Paulson, Kelly Bengtson and Kristi Hultgren. No one from the public attended. Vice-Chairman Anderson closed the hearing at 6:12 p.m.A motion was made by Commissioner Spilde and seconded by Commissioner Olson to adopt the following resolution: #12-39A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to approve the payment of Commissioner Warrants and Auditor Warrants as follows:
Vendor Amount
MSOP-MN Sex Offender Program - 462 2,526.50
City Of Karlstad 70,675.42
Pathfinder Children's Treatment Center 3,600.00
City Of Kennedy 34,315.38
State Farm Insurance 4,478.60
City Of Lake Bronson 15,470.93
Carol Wappula 2,369.10
City Of Lancaster 28,685.14
Woodland Hills 5,772.80
City Of St Vincent 3,036.14
MN Commissioner Of Revenue 4,620.48
Clow Township 45,196.38
MN Dept Of Revenue 6,656.42
Davis Township 35,907.54
Nationwide Retirement Solutions 3,907.50
Deerwood Township 8,618.18
United Valley Bank 24,769.96
Granville Township 13,461.26
Kittson Health Insurance 5,054.00
Hallock Township 22,348.39
Roger Malm 2,750.00
Hampden Township 7,603.73
PERA 0156-00 18,106.24
Hazelton Township 7,352.76
RJ Zavoral & Sons, Inc 165,901.83
Hill Township 24,568.13
Anderson Sanitation Service 5,222.51
Independent School Dist 2171 120,963.98
Arveson Township 3,539.37
Independent School Dist 2358 50,561.68
Cannon Township 3,137.65
Independent School Dist 356 27,559.27
Caribou Township 3,557.68
Joe River Watershed 32,030.75
City Of Donaldson 5,455.33
Jupiter Township 7,798.27
City Of Hallock 208,324.45
Marshall & Polk Rural Water 2,373.23
City Of Halma 4,021.91
Middle-Snake-Tamarac Watershed 2,595.66
Northwest MN Multi County HRA 12,858.03
Springbrook Township 17,408.52
Northwest Regional Development 7,564.21
St Joseph Township 6,216.49
Norway Township 6,262.78
St Vincent Township 19,702.70
Pelan Township 2,982.39
Svea Township 15,233.94
Percy Township 7,167.42
Tegner Township 18,694.95
Poppleton Township 13,674.98
Teien Township 10,758.60
Richardville Township 9,370.30
South Red River Township 3,175.83
Roseau River Watershed 2,668.32
Skane Township 16,450.16
Thompson Township 18,066.21
73 Payments less than $2000 27931.95
This list does not include salaries paid to county employees, nor does it include individuals who received federal county or human service aid.
Meal Reimbursements: $26.52
Betty Younggren $180.00
Craig Spilde $120.00
John Anderson $ 0
Leon Olson $ 0
Committee reports were given.
Meeting with the County Board was Kelly Bengtson, County Engineer. He discussed the status of road construction and maintenance projects. The bridge on County Highway 1 has been removed and construction has begun.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the list of participants for the County’s Road and Bridge Advisory Committee.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to authorize the County Engineer to obtain quotes for a new snow plow truck.
A motion was made by Commissioner Olson and seconded by Commissioner Spilde to adopt the following resolution: #12-36
COUNTY STATE AID HIGHWAY ADVANCE FUNDING
WHEREAS, Kittson County has depleted its State Aid construction funds for 2012,
WHEREAS, Kittson County has reported a CSAH bridge replacement (SAP 035-601-033) contract which was awarded in October,
WHEREAS, this project has been approved for funding by the State Aid Office and these funds include bonding and regular construction money.
THEREFORE, Kittson County would like to request an advance of the regular construction funds for this project, or 95% of $622,430.30 in order to provide for a means to deliver a partial payment to the contractor as this project, SAP 035-601-033 is already underway.
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.08, Subd. 5 & 7 and Minnesota Rules, Chapter 8820, and
WHEREAS, the County acknowledges advance funds are released on a first-come-first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project(s) of the County of Kittson in an amount up to $591,308.78 in accordance with Minnesota Rules 8820.1500, Subp. 9. I hereby authorize repayments from subsequent accruals to the Regular/Municipal Construction Account of said County from future year allocations until fully repaid.
Voting in favor: Commissioners Younggren, Olson, Spilde and Anderson.
Voting against: none.
A motion was made by Commissioner Younggren, seconded by Commissioner Spilde and unanimously carried to approve a grant agreement for a Local Bridge Replacement Program bonding grant with the State of Minnesota.
A motion was made by Commissioner Olson, seconded by Commissioner Spilde and unanimously carried to accept the low quote for materials for the salt shed addition from KTB Lumber for $19,064.80.
Meeting with the County Board was Cam Fanfulik who presented an update on the efforts of the Northwest Economic Development District as well as a draft copy of the CEDS report.
A motion was made by Commissioner Spilde and seconded by Commissioner Younggren to adopt the following resolution: #12-37
2013 COUNTY BOARD SALARY
BE IT RESOLVED that the salary for the County Board of Commissioners for the year 2013 shall be frozen at $19,926.66, the same as 2012
BE IT FURTHER RESOLVED that this resolution shall be published in accordance with Minnesota Statute 375.055.
Voting in favor: Commissioners Younggren, Olson, Spilde and Anderson.
Voting against: none.
A motion was made by Commissioner Olson and seconded by Commissioner Younggren to adopt the following resolution: #12-38
2013 BUDGET AND TAX LEVY
WHEREAS, Department Administrators presented proposed budgets to the County Board for the year 2013, and
WHEREAS, said proposed budgets have been reviewed by the County Board and amended to a final budget amount for the following funds:
Revenue $ 3,602,931
Road & Bridge $ 5,416,871
Social Services $ 1,775,212
Ditch $ 38,400
TOTAL $10,833,414
This provides for a tax levy for taxes to be collected in 2013 in the amount of $3,115,563
NOW THEREFORE, BE IT RESOLVED that the budget for 2013 is hereby approved with the tax levy amount as follows:
Revenue $ 2,323,710
Road & Bridge $ 313,989
Social Services $ 569,595
TOTAL $ 3,207,294
Less Program Aid $ - 91,731
NET LEVY $ 3,115,563
BE IT FURTHER RESOLVED that the budgets are approved with the provisions that no major capital purchase of $500 may be made without first obtaining approval from the County Board or Purchasing Committee.
Voting in favor: Commissioners Younggren, Olson, Spilde and Anderson.
Voting against: none.
2013 MILEAGE RATE
BE IT RESOLVED that the Internal Revenue Service allowable rate for mileage is $.56 ½ per mile and effective for County Employees January 1, 2013
Voting in favor: Commissioners Younggren, Olson, Spilde and Anderson.
Voting against: none.
The Board adjourned to December 18, 2012 at 9:00 a.m.
JOSEPH E. BOUVETTE, CHAIRMAN
ATTEST: Marilyn Gustafson, Kittson County Auditor/Treasurer