KITTSON COUNTY BOARD PROCEEDINGS December 18, 2012
The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, December 18, 2012 at 9:00 a.m. All members were present.
The meeting was called to order by Chairman Bouvette. The pledge to the flag was given. The agenda was approved as amended.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to approve the minutes from the December 6, 2012 County Board meeting as written.
Meeting with the County Board was Kenny Hultgren, Kittson County Sheriff. He presented the Board with the ARMER radio upgrade reimbursement agreement. Hultgren also explained the County’s current radio system.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to accept the ARMER grant for $30,000 from the State of Minnesota.
A motion was made by Commissioner Anderson, seconded by Commissioner Younggren and unanimously carried to approve the payment of Commissioner Warrants and Auditor Warrants as follows:
|
Vendor
|
Amount
|
|
|
Election Systems & Software Inc
|
9,154.15
|
|
|
ESRI
|
2,534.38
|
|
|
Farmers Union Oil Company-LB
|
3,649.40
|
|
|
Insight Technologies
|
15,691.53
|
|
|
Johnson Controls
|
3,687.50
|
|
|
Johnson Oil Company
|
5,722.03
|
|
|
Leo A Hoffman Center-Main
|
7,792.50
|
|
|
Mille Lacs Academy
|
6,701.70
|
|
|
NW MN Juvenile Center
|
4,650.00
|
|
|
Pro West & Associates Inc
|
3,900.00
|
|
|
Regents Of The University Of Mn
|
16,224.99
|
|
|
Mn Commissioner Of Revenue
|
5,023.64
|
|
|
Nationwide Retirement Solutions
|
3,907.50
|
|
|
Select Account
|
8,081.37
|
|
|
United Valley Bank
|
26,536.22
|
|
|
Kittson Health Insurance
|
40,267.50
|
|
|
PERA 0156-00
|
19,646.88
|
|
|
C & M Ford Sales Inc
|
28,722.30
|
|
|
City Of Hallock
|
2,431.76
|
|
|
Hallock Bowling Group LLC
|
30,000.00
|
|
|
Johnson Controls
|
23,589.74
|
|
|
Northland Trust Services Inc
|
58,805.00
|
|
|
Pace Analytical Services
|
2,000.00
|
|
|
PKM Electric Cooperative
|
2,483.57
|
|
|
RJ Mechanical Inc
|
133,380.00
|
|
|
Wynne Consulting
|
5,000.00
|
|
|
187 Payments less than $2000
|
$67,038.39
|
|
|
This list does not include salaries paid to county employees,
|
|
nor does it include individuals who received federal, county
|
|
or human service aid.
|
|
|
Meal Reimbursements: $10.86
A motion was made by Commissioner Spilde, seconded by Commissioner Anderson and unanimously carried to approve the following additional Per Diem payments:
Joe Bouvette $ 240.00
Betty Younggren $ 0
Craig Spilde $ 0
John Anderson $ 0
Leon Olson $ 0
Ken Peterson $ 300.00
Committee reports were given.
Meeting with the County Board was Kathy Johnson, Social Services Director. She gave the Director’s report which showed 5 more children placed out of home and also presented several third party service contracts for 2013 for board approval.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to approve contract with Sanford Health for emergency mental health services.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to approve the Land of the Dancing Sky senior transportation grant.
A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to approve a contract with Tri Valley/RTC for MA client transportation.
A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to approve a contract with Tri Valley for a senior companion program.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to approve a contract with Lutheran Social Services of Minnesota to provide in-home therapy.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to approve the Northwest Mental Health Center contract for mental health services.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to approve the child support services contracts with the County Attorney and Sheriff’s Department.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the Minnesota DEED MFIP Employment Services contract.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to make the Child Support Officer position a full time position effective December 9, 2012.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to extend the current GIS contract with Pro-West until February 28, 2013 to allow them time to complete their work.
A motion was made by Commissioner Olson and seconded by Commissioner Spilde to adopt the following resolution: #12-40
AGRICULTURAL BEST MANAGEMENT PRACTICES REPRESENTATIVE
WHEREAS, the Minnesota Department of Agriculture has made low interest loan funds available to counties, Soil and Water Conservation Districts and Joint Power Organizations through the Agricultural Best Management Loan Program (Minn. Stat.17.117); and
WHEREAS, the Kittson County Board of Commissioners has identified a need for low interest loan funds to encourage agricultural best management practices, repair of subsurface sewage treatment systems, sealing of abandoned wells and implementation of other practices that prevent or mitigate adverse environment impacts; and,
WHEREAS, many agricultural best management practices, repair of sewage treatment systems, sealing of abandoned wells and implementation of other best management practices are identified in the Comprehensive Local Water Plan and other planning documents as priorities;
NOW, THEREFORE, BE IT RESOLVED: That the Kittson County Board of Commissioners approves the application, authorizes its submittal, and designates Eric Christensen to be the authorized representative and hereby grants Eric Christensen the authority to sign the application, loan agreement and all other correspondence or documentation necessary to implement the AgBMP Loan Program on behalf of Kittson County; and
BE IT FURTHER RESOLVED that Eric Christensen is the authorized representative for all Agricultural Best Management Practices Loan Program agreements and is granted the authority to sign all correspondence and documents to carry out these prior loan programs on behalf of Kittson County; and
BE IT FURTHER RESOLVED that all prior designations of the authorized representative by the Kittson County Board of Commissioners for the Agricultural Best Management Practices Loan Program is hereby rescinded.
Voting in favor: Commissioners Younggren, Olson, Bouvette, Spilde and Anderson.
Voting against: none.
A motion was made by Commissioner Anderson, seconded by Commissioner Spilde and unanimously carried to approve a request for an allocation of $11,941 in FY2012 NRBG funds to the Kittson Soil and Water Conservation District.
A motion was made by Commissioner Younggren and seconded by Commissioner Spilde to adopt the following resolution: #12-41
2013 ELECTED AND APPOINTED SALARIES
BE IT RESOLVED that the salaries paid to the elected and appointed officials are hereby established for the period of December 9, 2012 through December 21, 2013, adjusted for the occurrence of an extra pay period during the fiscal year, at the following rates:
Eric Christensen, County Administrator $ 93,461.58
Marilyn Gustafson, County Auditor/Treasurer $ 5,044.30
Kristi Hultgren, County Recorder $ 65,469.60
Kenny Hultgren, County Sheriff $ 74,745.72
Roger Malm, County Attorney $ 31,460.13
Kelly Bengtson, County Engineer $100,203.75
Marian Paulson, County Assessor $ 74,075.04
Kathy Johnson, County Social Services Director $ 74,065.32
Voting in favor: Commissioners Younggren, Olson, Bouvette, Spilde and Anderson.
Voting against: none.
A motion was made by Commissioner Olson, seconded by Commissioner Anderson and unanimously carried to rescind County Resolution #12-37.
A motion was made by Commissioner Olson and seconded by Commissioner Spilde to adopt the following resolution: #12-42
2013 COUNTY BOARD SALARY
BE IT RESOLVED that the salary for the County Board of Commissioners for the year 2013 shall be set at $20,693.07, the same amount per pay period as in 2012 but adjusted for the occurrence of an extra pay period during the fiscal year,
BE IT FURTHER RESOLVED that this resolution shall be published in accordance with Minnesota Statute 375.055.
Voting in favor: Commissioners Younggren, Olson, Bouvette, Spilde and Anderson.
Voting against: none.
Meeting with the Board was Kelly Bengtson, County Engineer. The bridge project on County Highway 1 is underway. Enbridge Pipeline has applied for permission to dig up a portion of the same highway to upgrade their pipeline. The County will be receiving HSIP program funding from the state to install various safety measures on the County’s highways.
A motion was made by Commissioner Anderson, seconded by Commissioner Younggren and unanimously carried to authorize the County Engineer to advertise the SP035-622-077 highway road project.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to authorize the County Engineer to acquire right of way for SAP035-614-007.
Meeting with the Board was John Wynne, representing Northwest Community Action, to go over their grant writing services and the Voluntary Acquisition of Residences Program.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to approve the Voluntary Acquisition of Residences Program.
A motion was made by Commissioner Spilde, seconded by Commissioner Anderson and unanimously carried to acquire the residential structures in the flood plain in Svea Township belonging to Raymond & Kristi Quibell.
A motion was made by Commissioner Spilde, seconded by Commissioner Olson and unanimously carried to approve a 2 month extension of the grant writing contract with Northwest Community Action.
A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to accept the audit engagement letter from Hoffman, Dale, & Swenson PLLC.
A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to approve the final payment to JP Structures for the repair of the Courthouse skylight.
A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to appoint Eric Christensen as Deputy Registrar.
A motion was made by Chairman Bouvette, seconded by Commissioner Anderson and unanimously carried to close all non-essential offices on Monday, December 24th to observe Christmas and to grant an alternate day to be taken as compensatory time for essential personnel.
A motion was made by Commissioner Anderson and seconded by Commissioner Younggren to adopt the following resolution: #12-43
2013 COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY (CEDS)
WHEREAS, The seven counties of Northwest Regional Development Commission have been designated as an Economic Development District by the Federal Economic Development Administration; and
WHEREAS, Kittson County has actively participated in that Economic Development District; and
WHEREAS, It is a requirement of the Economic Development Administration that the counties in the District approve the Comprehensive Economic Development Strategy (CEDS) each year in order for the Region to retain this status and the benefits which are available to a district as a result of this status; and
WHEREAS, Kittson County Commissioners have reviewed the 2013 Update of the Comprehensive Economic Development Strategy (CEDS) and agree with the development strategies set forth in that Program,
NOW, THEREFORE BE IT RESOLVED, That Kittson County adopt the 2013 Comprehensive Economic Development Strategy (CEDS) as an expression of the preferred approach to economic development in the district.
BE IT FURTHER RESOLVED, That Kittson County will continue to participate in the on-going planning and development process represented by the Comprehensive Economic Development Strategy (CEDS).
Voting in favor: Commissioners Younggren, Olson, Bouvette, Spilde and Anderson.
Voting against: none.
The Board adjourned to December 28, 2012 at 9:00 a.m.
JOSEPH E. BOUVETTE
CHAIRMAN
ATTEST:
Eric Christensen, County Administrator