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 KITTSON COUNTY BOARD PROCEEDINGS                                                            August 7, 2012

 The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, August 7, 2012 at 9:00 a.m.  All members were present.

            The meeting was called to order by Chairman Bouvette.  The pledge to the flag was given.

            A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the minutes from the July 17, 2012 County Board meeting as written.

            Meeting with the County Board was Darren Carlson, SWCD Director, to present the 2013 proposed budget and appropriation request.  The request showed an increase of $33,873 over 2012.  No action was taken at this time.

            Meeting with the County Board was Cindy Adams, representing the Kittson County Historical Society, to present the 2013 proposed budget and appropriation request.  The request showed an increase of $6,038 over 2012.  No action was taken at this time.

            A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to approve the request from Auditor/Treasurer Marilyn Gustafson to advertise for a Property Tax Manager, to fill the vacant position in her department.

            Meeting with the County Board was Sheriff Kenny Hultgren to discuss two (2) promotions within his department.

            A motion was made by Commissioner Olson, seconded by Commissioner Anderson and unanimously carried to promote Kelly Kukowski to Office Manager at a classification rating of a B31-2, Step 5 effective August 19, 2012.

            A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to promote Lori Bothum to Sergeant Dispatch/Jailer at a classification rating of a B23-3, Step 6 effective August 19, 2012.

            A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to approve the payment of Commissioner Warrants and Auditor Warrants as follows:

Vendor

Amount

Emergency Communications Network

5,000.00

Heppner Consulting Inc

4,383.19

Insight Technologies

6,888.96

Kathren & Wesley Johnson

2,175.05

Kittson County Highway Dept

24,326.05

Lancaster School District 356

8,000.00

Mille Lacs Academy

27,253.58

NW Mental Health Center

3,122.50

NWSC Programs

6,336.00

Larry and Janet Olsonawski

2,728.00

Regents Of The University Of Mn

16,224.99

Bradley and Sherry Sobolik

9,240.00

TrueNorth Steel

2,728.96

Ralph Twamley

7,324.40

Carol Wappula

2,369.10

Mn Commissioner Of Revenue

4,992.35

Nationwide Retirement Solutions

3,857.50

United Valley Bank

26,742.41

Mn Commissioner Of Revenue

4,907.10

Nationwide Retirement Solutions

3,857.50

Select Account

7,050.80

United Valley Bank

26,455.91

AAA Striping Service Co

37,212.00

DLT Solutions Inc

2,714.38

Johnson Oil Company

3,353.10

Kittson Health Insurance

4,392.00

Knife River Materials

107,333.87

PERA 0156-00

18,399.25

Johnson Controls

105,687.50

Johnson Standard

3,956.58

Roger Malm

2,750.00

Wynne Consulting

2,050.00

R.J. Zavoral & Sons, Inc

178,664.46

Kittson Health Insurance

39,011.50

PERA 0156-00

18,257.47

143 Payments less than $2000

57470.89

This list does not include salaries paid to county employees, 

nor does it include individuals who received federal, state or

county human service aid.

 

 

            Meal Reimbursements:                        $ 103.01

           

            A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to approve the following Per Diem payments for the month of July:

                        Joe Bouvette                        $120.00

                        Betty Younggren                        $60.00

                        Craig Spilde                        $120.00

                        John Anderson                        0           

                        Leon Olson                        $120.00

 

            Committee Reports were given.

            A motion was made by Commissioner Anderson, seconded by Commissioner Spilde and unanimously carried to authorize the County Board Chair to sign the contract with

JP Structures Inc in the amount of $121,970 for the skylight repair project.

            Meeting with the County Board was Marian Paulson, Assessor/Data Processing Manager, to discuss employee connectivity with the county’s computer system.

            Meeting with the County Board were Nathan Johnson, Extension Regional Director/Program Leader; Theresia Gillie representing the MN Soybean Growers Association and Dave Torgerson, Executive Director of the MN Wheat Growers Association, to discuss a partnership proposal to create a full time Commodity Crops County Educator position to meet research and education needs of producers to help improve local agriculture.  The estimated cost to Kittson County would be $16,847.  No action was taken at this time.

            Meeting with the County Board were Lee Meier, Executive Director, of the NW MN Multi-County Housing and Re-development Authority and Elden Johnson, Board Member, to provide a 2012 program review and financial information.  Meier noted that the HRA has made many housing opportunities available for the region with assistance in rental payments, home loan down-payments and housing rehabilitation loans.

            Meeting with the County Board was Kelly Bengtson, County Engineer.  Bengtson discussed the status of construction and maintenance projects.

            Pursuant to published notice bids were received for Project CP 35-12-100; Countywide

Re-gravel that read as follows:

                        Thygeson Construction                        $100,103.17

                        Davidson Construction                        $105,638.72

 

            Bengtson noted that he would be subtracting out work on some segments as per the special provisions in the bid specifications to keep the cost within the budget.

            A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to accept the bid from Thygeson Construction for the adjusted amount of $82,110.71; for Project CP 35-12-100, Countywide Re-gravel.

            Pursuant to published notice bids were received for Project SAP 35-599-115; box culvert project in Clow Township that read as follows:

                        Anderson Construction & Sanitation                        $78,933.50

                        R J Zavoral & Sons Inc                                    $79,130.80

                        Taggart Excavating                                    $82,139.20

 

            A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to accept the bid from Anderson Construction & Sanitation in the amount of $78,933.50; box culvert in Clow Township.

            Pursuant to published notice bids were received for Project SAP 35-600-001; Hill Township Road Project that read as follows:

                        R J Zavoral & Sons Inc                        $232,356.51

                        Triple D Construction                        $243,291.85

                        Olson Construction                        $247,195.50

                        Davidson Ready Mix                        $270,317.95

 

            A motion was made by Commissioner Spilde, seconded by Commissioner Anderson and unanimously carried to accept the bid from R J Zavoral & Sons Inc in the amount of $232,356.51; Hill Township Road Project pending funding approval by the Department of Natural Resources Road Account.

            A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to approve the request to acquire Right-of-Way for County Ditch #16 to allow MNDOT to reconstruct slopes along two (2) miles of Trunk Highway #11 west of Donaldson.

            A motion was made by Commissioner Anderson, seconded by Commissioner Olson and unanimously carried to approve the request to advertise for Project SAP 35-601-033; bridge replacement Project on CSAH #1, starting date of March 15, 2013.

            A motion was made by Commissioner Spilde, seconded by Commissioner Younggren and unanimously carried to authorize the County Engineer to sign the Utility Permit with Ottertail Power Company to allow boring along County Road #22.

            Auditor/Treasurer Marilyn Gustafson presented information on the 2012 Natural Resources Land Payment In-Lieu of Property Taxes (PILT) in the amount of $212,321.47 noting that the payment is the same amount as in 2011; Minnesota Counties Intergovernmental Trust dividend in the amount of $102,003; the Minnesota Department of Management and Budget notification that Kittson County is in full compliance with the Local Government Pay Equity Act and discussed the 2013 Health Insurance Renewal proposal.

            Meeting with the County Board was Barb O’Hara, Environmental Services Director, to update the County Board on the status of the old Phillips 66 property and the need to perform additional site investigation work.

            A motion was made by Commissioner Younggren, seconded by Commissioner Anderson and unanimously carried to approve the agreement with NTS to perform additional boring as required by Minnesota Pollution Control Agency in the amount of $12,313.

            The County Canvassing Board will meet August 16, 2012 at 4:00 p.m. to canvass the results of the State Primary Election.  Commissioners Younggren and Anderson will be the County’s Representatives at that meeting.

            The Board adjourned to Tuesday, August 21, 2012 at 9:00 a.m.

  CHAIRMAN

ATTEST:                                                                                                           

                        Marilyn Gustafson, Kittson County Auditor/Treasurer



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