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KITTSON CENTRAL   SCHOOL BOARD MEETING
July 30, 2012
The Board of Education of #2171 met in regular session July 30, 2012 at 8:00 p.m. in the Kittson Central boardroom. Members present were Paul Craigmile, Mark Johnson, Katie Langen, Crisa Mortenson, Richard Mortenson and Don Schuler. Absent Mike Sugden.  Also present were Superintendent Jaszczak, Gail Norland and Sandra Lindgren.
The meeting was called to order by Vice Chair Craigmile. The amended agenda was approved by Johnson, seconded Langen and carried by all in favor. Motion C. Mortenson, seconded Langen to approve the June 25, 2012 regular school board minutes. Motion carried. Motion Johnson, seconded C. Mortenson to approve the July 17, 2012 special school board minutes. Motion carried.  Bills were approved for $16,351.70; post payment bills (hand payables) were approved for $111,670.64; and Prepayment bills were approved for $157,059.81. End of the month balances were:
     01          $2,034,479.60
     02                 22,103.90
     04               (15,957.39)
     07               304,125.57
     08                 39,768.13
     Totals     $2,384,519.81
Motion R. Mortenson, seconded Schuler to approve the hot lunch prices as presented.  The prices will be as follows-High school lunch-$2.60, Elementary school lunch-$2.35, Adult lunch-$3.50, Breakfast for high school and elementary $1.45, Adult breakfast-$2.40.   The ala carte prices will be as follows- Salad bar-$2.50, Soup-$1.75, and extra milk-$.35.  Reduced prices will be $.40 for lunch and those who qualify for free or reduced lunches will qualify for free breakfast. Motion carried.  Motion Langen, seconded Johnson to approve the prices for admission as presented. The ticket prices would be as follows:  individual single game adult-$5.00, individual single game K-12 student-$3.00, and the season passes would be as follows: Family season pass-$145.00, Single Adult season pass-$75.00 and Single Student season pass-$45.00. Motion carried.  
Motion Johnson, seconded Schuler to approve the bread products bid from Bimbo Bakeries (distributors of Sara Lee). The kitchen staff is very pleased with the products and delivery service from Sara Lee. Motion carried. Motion Schuler, seconded Johnson to approve the dairy products bid from Food Service of America. Motion carried. Motion Schuler, seconded Langen to approve the fuel bid for buses and Type III vehicles from Johnson Oil.  Motion carried. The bids are on file in the Superintendent’s office. Motion Johnson, seconded Langen to approve setting the substitute teacher pay at the same rates as last year. The rates are as follows: Days 1-9 = $90.00/day, Days 10-19 = $95.00/day retroactive to day one and Days 20+ = $100.00/day retroactive to day one. Motion carried.  
Motion R. Mortenson, seconded Schuler to approve the mileage reimbursement rates as follows: When a school vehicle is unavailable for district business, the district will reimburse individuals at the federal reimbursement rate -$.555- per mile. When a school vehicle is available and an individual elects to drive their personal vehicle, they will be reimbursed at one-half the federal reimbursement rate -$.2775. Motion carried. Motion Johnson, seconded Langen to hire Michelle Rosenau as a paraprofessional for the media area and HS Library. Motion carried. Motion Schuler, seconded Johnson to hire Haylie Holmgren as the elementary paraprofessional. Motion carried.
Motion Johnson, seconded C. Mortenson to adopt the following:
RESOLUTION RELATING TO THE ELECTION OF SCHOOL BOARD MEMBERS
AND CALLING THE SCHOOL DISTRICT GENERAL ELECTION
BE IT RESOLVED by the School Board of Independent School District No. 2171, State of Minnesota as follows:
(a.)  1. It is necessary for the school district to hold its general election for the purpose of electing four (4) school board members for terms of four (4) years each.
(b.) The clerk shall include on the ballot the names of the individuals who file affidavits of candidacy on said general election during the period for filing such affidavits, as though they had been included by name in this resolution.  The clerk shall not include on the ballot the names of individuals who file timely affidavits of withdrawal in the manner specified by law.
2. The general election is hereby called and elected to be held in conjunction with the state general election on Tuesday, the 6th day of November, 2012.
3. Pursuant to Minnesota Statutes, Section 205A.11, the precincts and polling places for this general election are those polling places and precincts or parts of precincts located within the boundaries of the school district and which have been established by the cities or towns located in whole or in part within the school district. The voting hours at those polling places shall be the same as for the state general election.
4. The clerk is hereby authorized and directed to cause written notice of said general election to be provided to the county auditor of each county in which the school district is located, in whole or in part, at least fifty-three (53) days before the date of said election. The notice shall include the date of said general election and the office or offices to be voted on at said general election.
The clerk is hereby authorized and directed to cause notice of said general election to be posted at the administrative offices of the school district at least ten (10) days before the date of said general election.
The clerk is hereby authorized and directed to cause a sample ballot to be posted at the administrative offices of the school district at least four (4) days before the date of said general election and to cause a sample ballot to be posted in each polling place on Election Day. The sample ballot shall not be printed on the same color paper as the official ballot. The sample ballot for a polling place must reflect the offices, candidates and rotation sequence on the ballots used in that polling place.
The clerk is hereby authorized and directed to cause notice of said general election to be published in the official newspaper of the school district for two (2) consecutive weeks with the last publication being at least one (1) week before the date of said election.
The notice of election so posted and published shall state the offices to be filled set forth in the form of ballot below, and shall include information concerning each established precinct and polling place.
The clerk is authorized and directed to cause the rules and instructions for use of the optical scan voting system to be posted in each polling place on Election Day.
5. The clerk is authorized and directed to acquire and distribute such election materials as may be necessary for the proper conduct of this election, and generally to cooperate with election authorities conducting other elections on that date. The clerk and members of the administration are authorized and directed to take such actions as may be necessary to coordinate this election with those other elections, including entering into agreements or understandings with appropriate election officials regarding preparation and distribution of ballots, election administration and cost sharing.
6. The clerk is further authorized and directed to cause or to cooperate with the proper election officials to cause ballots to be prepared for use at said election in substantially the following form, which such changes in form, color and instructions as may be necessary to accommodate an optical scan voting system.
SCHOOL DISTRICT BALLOT
INDEPENDENT SCHOOL DISTRICT NO. 2171
KITTSON CENTRAL SCHOOL
GENERAL ELECTION
NOVEMBER 6, 2012
INSTRUCTION TO VOTERS
To vote, completely fill in the ovals(s) next to your choice like this:
SCHOOL BOARD MEMBER
VOTE FOR UP TO FOUR
CANDIDATE U
CANDIDATE V
CANDIDATE W
CANDIDATE X
Write-in, if any
Write-in, if any
Write-in, if any
 Optical scan ballots must be printed in black ink on white material, except that marks to be read by the automatic tabulating equipment may be printed in another color ink. The name of the precinct and machine-readable identification must be printed on each ballot.  Voting instructions must be printed at the top of the ballot on each side that includes ballot information. The instructions must include an illustration of the proper mark to be used to indicate a vote. Lines for initials of at least two election judges must be printed on one side of the ballot so that the judges’ initials are visible when the ballots are enclosed in a secrecy sleeve.
7. The name of each candidate for office at this election shall be rotated with the names of the other candidates for the same office in the manner specified in Minnesota law.
8. If the school district will be contracting to print the ballots for this election, the clerk is hereby authorized and directed to prepare instructions to the printer for layout of the ballot. Before a contract in excess of $1,000 is awarded for printing ballots, the printer shall furnish, in accordance with Minnesota Statutes, Section 204D.04, a sufficient bond, letter of credit, or certified check acceptable to the clerk in an amount not less than $1000 conditioned on printing the ballots in conformity with the Minnesota election law and the instructions delivered. The clerk shall set the amount of the bond, letter of credit, or certified check in an amount equal to the value of the purchase.
9. The clerk is hereby authorized and directed to provide for testing of the optical scan voting system within fourteen (14) days prior to the general election date. The clerk shall cause notice of the time and place of the test to be given at least two (2) days in advance of publication once in the official newspaper, by posting a notice, and by notifying the county or legislative district chair of each major political party.
10. The clerk is hereby authorized and directed to cause notice of the location of the counting center or the place where the ballots will be counted to be published in the official newspaper at least once during the week preceding the week of the general election and in the newspaper of widest circulation once on the day preceding the general election, or once the week preceding the general election if the newspaper is a weekly.
11. The individuals designated as judges for the state general election shall act as election judges for this election at the various polling places and shall conduct said election in the manner described by law. The election judges shall act as clerks of election, count the ballots cast and submit them to the school board for canvass in the manner provided for other school district elections.  Motion carried.
Superintendent’s Report
The arena plans have been submitted to the MN Department of Education. A long range working/ planning meeting will be held August 27th at 7:00 p.m. Open House for the Elementary will be held Wednesday, the 29th of August from 4:00-6:00 p.m. The next school board meeting will be held August 27, 2012 at 8:00 p.m. in the Kittson Central boardroom.  Motion Johnson, seconded C. Mortenson to adjourn meeting.  Motion carried.
Sandra Lindgren, Recording Clerk
(Oct. 3, 2012)





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