Lancaster School Board February 19, 2020 meetings

LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in special session on Wednesday, February 19, 2020 at 6:00 p.m. in the district office.  The following members were present:  Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.  Also present were Supt. Shannon Hunstad, Teacher Rep. Nicole Thompson, and Mendy Coffield.
Supt. Hunstad opened the meeting with a brainstorming session for the Board’s needs, wants, dreams for the school district.
Discussion was held on:
•    New lockers in the elementary
•     Band risers
•    Work Release for High School students
o    Career path discussion to begin in 9th grade
o    10th & 11th grade would know which electives to take
o    Testing in prior years:
– 10th Plan (now ACT ASPIRE)
–  11th Asvab (still do this)
– There is also an Explore Test that could be taken in 8th grade
•    Parking Lots
•    Bus loading zone
o    Congestion on north side of school, dangerous environment
o    One way street?
o    No parking ?
•    Basketball hoops that can be lowered easily
o    Possibly host an Elementary bball Tourney here to fundraise for this
•    Update toilets
•    Fix GBB locker room toilet
•    Bus garage – enclose one stall for bus repairs/thawing out in winter (We would need to insulate and also expand one stall. Would also require purchasing tools)
•    Add more Handicapped parking
•    Get estimate on fixing front steps
•    Ball room – standalone keypad on door ?
•    Ball shelf in weight room ?
Discussion was held on funding possibilities.
Diamond adjourned the meeting at 7:05 p.m.
James Diamond, Chairperson
Lacey Lupien, Clerk
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LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, February 19, 2020, at 7:10 p.m. in the district office.  The following members were present:  Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.  Also present were Supt. Shannon Hunstad, Teacher Rep. Katie Johnson, Kittson County Enterprise Anna Jauhola, and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call.  The Pledge of Allegiance was recited by those in attendance.
On a motion by Nordin, second by Peterson, the agenda was approved with three additions.  UC.
On a motion by Peterson, second by Langerud, the consent agenda was approved as presented.   UC.  Items included:
•    The minutes of the January 22, 2020, regular meeting were approved.
•    Electronic Funds Transfers (EFTs) in the amount of $109,520.59.  Payroll EFTs in the amount of $93,856.75, and monthly bills for the regular and the activity account (now merged into one) in the amount of $153,303.82.  Check numbers 40434-40493.
•    The Budget Comparison and Treasurer’s reports were reviewed.
•    The current revenue totals by fund were reviewed.
On a motion by Diamond, second by Homstad, and carried: WHEREAS, Minnesota Statute 123B.02, Subd. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and WHEREAS, Minnesota Statutes 465.03 provides: “Any city, county, school district or town may accept a grant or devise of real or personal property to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and
WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;
THEREFORE, BE IT RESOLVED, that the School Board of Lancaster Public School, ISD 356, gratefully accepts the following donations as identified below:
Donor: Wikstrom Telephone; Item: $4,521; Designated Purpose (if any):  Technology if possible
The vote on adoption of the Resolution was as follows:
Aye: __________________________
Nay: __________________________
Absent: ________________________
Whereupon, said Resolution was declared duly adopted.
On a motion by Lupien, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the 403(B) Participation Agreement with EBC LLC.
On a motion by Homstad, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the revised Custodial Contract for Patrick Sobolik effective February 19, 2020.
On a motion by Peterson, second by Nordin, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Brian Anderson effective January 31, 2020.
On a motion by Langerud, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, hires Chris LeDoux as the Full-Time Assistant Custodian/Assistant Technology Coordinator effective February 20, 2020.
On a motion by Nordin, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Katie Johnson effective the end of the 2019/20 school year.
On a motion by Homstad, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the Lane Change for Samantha Alme from BA+15 to MA immediately, and from MA to MA+15 effective for the 2020/21 school year.  Alme had turned in credits in 2016 with one lane change happening at that time.  There should have been lane changes each year since then, but was not done.  The Master Agreement specifies one lane change allowed per year.  Based on this information, the Board approved this request given these special circumstances.
On a motion by Nordin, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, grants the sick leave donation from Katie Johnson to Samantha Alme.
On a motion by Peterson, second by Nordin, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the two 2020/21 School Year calendars as presented.  Option #1 will be used if school is to begin following Labor Day; option #5 will be used if the Legislature allows school to begin prior to Labor Day.
On a motion by Nordin, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approve the first reading of Policies: #604 Instruction Curriculum, #205 Open Meetings and Closed Meetings, #404 Employment Background Checks, #414 Mandated Reporting of Child Neglect or Physical or Sexual Abuse, #419 Tobacco-Free Environment, #421 Gifts to Employees and School Board Members, #422 Policies Incorporated by Reference, #424 License Status, #506 Student Discipline, #510 School Activities, #513 Student Promotion, Retention, and Program Design, #515  Protection and Privacy of Pupil Records, #516 Student Medication, #524 Internet Acceptable Use and Safety Policy.
Supt. Hunstad presented the Administrative Report:
•    This is School Board Appreciation Week!  Thank you for all you do!  Nicole Thompson put together baskets for each member.
•    The Testing Schedule was distributed.
•    Ehlers had a packet of information in regards to the upcoming Referendum Renewal.  More information will be available in the weeks ahead.
•    Dr. Larter received a letter from the DNR, and was concerned on the potential negative monetary impact it may have on the district.  Supt. Hunstad contacted the DNR and it appears it would be less than a $1,000 loss in total to the district.  The program was only available to 18 landowners and even those 18 may not qualify.
•    The high school teachers started working on the High School Schedule at their PLC last week.  We will work to finalize this in March and register for classes in April.
•    The elementary teachers began discussing Standards Based Report Cards at their PLC.  Next year’s Content Team will be asked to dig into this more for a proposal for the 2021/22 school year.
•    Anneliese Johnson has agreed to do the majority of May for Becky Johnson’s FMLA leave.  Brad Homstad will cover April.  Anneliese will also be the Long-Term Sub for Science this fall.  Mrs. Reese will be her Mentor next year.  We will need to hire a Long-Term sub for the first semester until Anneliese is finished with college.
The next regular board meeting will be held on Thursday, March 19, 2020, at 8:00 pm (DST).
Diamond adjourned the meeting at 8:25 p.m.
James Diamond, Chairperson
Lacey Lupien, Clerk
(March 4, 2020)
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