LANCASTER SCHOOL BOARD PROCEEDINGS

LANCASTER SCHOOL BOARD
PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, May 20, 2020, at 8:00 p.m. in the math room and via Zoom. The following members were present:  Diamond, Homstad, Langerud, Lupien, Nordin, and Peterson. Also present were Supt. Shannon Hunstad, and Mendy Coffield. Others joining via Zoom: Teacher Rep. Andrea Sele, Nicole Thompson, Kittson County Enterprise Anna Jauhola.
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
On a motion by Peterson, second by Langerud, the agenda was approved with one deletion. Roll Call: UC.
On a motion by Homstad, second by Nordin, the consent agenda was approved as presented. Roll Call: UC. Items included:
• The minutes of the April 15 regular, April 22 special and May 15 emergency meetings were approved.
• Electronic Funds Transfers (EFTs) in the amount of $88,800.32. Payroll EFTs in the amount of $95,905.59, and monthly bills for the regular and the activity account (now merged into one) in the amount of $35,179.08. Check numbers 40585-40615.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
Discussion was held on the upcoming expiring Referendum. The Board had spoken with a few rural residents about this change and all were in favor of giving a break to residential households.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, authorizes Supt. Hunstad to begin the process of changing the upcoming expiring Referendum to a Capital Project Levy. Roll Call: UC.
On a motion by Nordin second by Lupien, and carried: Be It Resolved,that the Board of Education of Independent School District 356, calls for bids on two Type III vehicles. Roll Call: UC.
On a motion by Diamond second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, grants the Business Manager permission to make year-end transfers and pay accounts payables as of June 30, 2020.  Roll Call: UC.
Supt. Hunstad informed the Board that Mr. Waling has been working on an alternative route for a possible Senior Class Trip this summer. The trip would be 5 nights, 6 days heading west to North Dakota, South Dakota, Wyoming, and Montana (currently there are restrictions in Montana, but hoping these would lift). Tentative trip dates would be sometime between July 19 and August 1. The trip would cost half what it normally does. Due to COVID-19, there are special rules for trip funds this year. Scholarships are able to be given out with these funds. The Auditors also noted we could allow a larger per diem for the trip to do more things possibly or to choose a nicer restaurant/experience while on the trip.
On a motion by Nordin second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, authorizes doubling of the daily per diem for the seniors for their Senior Class Trip. This change is due to COVID-19 and has been approved by the Auditors for this one time situation. Roll Call: UC.
The following resolution was moved by: Peterson and seconded by: Langerud
RESOLUTION ACCEPTING
DONATIONS
WHEREAS, Minnesota Statute 123B.02, Subd. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides: “Any city, county, school district or town may accept a grant or devise of real or personal property to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and
WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;
THEREFORE, BE IT RESOLVED, that the School Board of Lancaster Public School, ISD 356, gratefully accepts the following donations as identified below:
Donor    Item    Designated Purpose
(if any)
Box Tops    $33.90    To PTCO for student
activities
The vote on adoption of the Resolution was as follows:
Aye:  Diamond, Homstad, Langerud, Lupien, Nordin, and Peterson Nay: Absent:
Whereupon, said Resolution was declared duly adopted.
On a motion by Diamond, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the Affidavit of Official Interest in Claim for Jason Langerud. Roll Call: Aye:  Diamond, Homstad, Lupien, Nordin, and Peterson. Abstaining: Langerud
On a motion by Nordin, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Anne Dalbey effective May 31, 2020. Dalbey will return part-time July 1, 2020. Roll Call: UC
On a motion by Homstad, second by Lupien, and carried:Be It resolved, that the Board of Education of Independent School District 356, approves the Lane Change for Nicole Thompson from BA+15 to BA+30 effective May 29, 2020. Roll Call: Aye:  Diamond, Homstad, Langerud, Lupien, and Peterson. Abstaining: Nordin
On a motion by Nordin, second by Langerud, and carried:Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation from Chad Kujava as KCC BBB Head Coach effective immediately. Roll Call: UC
On a motion by Diamond, second by Peterson, and carried:Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation from Steven Sjostrand as KCC BBB JV Coach effective immediately. Roll Call: Aye:  Diamond, Homstad, Lupien, Nordin, and Peterson. Abstaining: Langerud
On a motion by Peterson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation from Emily Webster as Concessions Advisor effective immediately. Roll Call: UC
Supt. Hunstad informed the members that due to the decrease in special needs and also enrollment for the preschool groups, a third person is not needed in the fall for our preschool program.
On a motion by Diamond, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, terminates the Paraprofessional contract for Denise Strege for 2020/21 school year. Due to preschool enrollment, this position is not needed at this time. Roll Call: UC
Supt. Hunstad met with Special Ed. Staff and made a tentative plan for the fall of 2020/21. Teresa Weleski assisted in the kitchen a good portion of her day in 2019/20. Due to special education, title, and para needs, and given her para experience, she will move back to her Para position in the fall. We will need additional help in our lower grades as well. The Board gave approval for Supt. Hunstad to hire another paraprofessional for the fall.
With Weleski moving out of the kitchen, and Alana Scalese taking on more of Anne Dalbey’s duties, we will need additional help in the kitchen as well as discussed last month.
On a motion by Diamond, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Denise Strege as Co-Assistant Cook / Office Assistant for the 2020/21 school year. Roll Call: UC
On a motion by Peterson, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Shannon Langerud as Co-Assistant Cook for the 2020/21 school year. Roll Call: Aye:  Diamond, Homstad, Lupien, Nordin, and Peterson. Abstaining: Langerud
On a motion by Diamond, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Nicole Thompson and Mendy Coffield as Junior Class Advisors for the 2020/21 school year. Roll Call: Aye:  Diamond, Homstad, Langerud, and Peterson. Abstaining: Lupien and Nordin.
On a motion by Homstad, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the following students: Montana Knoll, Jarrett Kujava, Sarah Lenhart, Tucker Nelson, Mariah Olson, Josie Steen, and Kaleb Whitlock upon successful completion of their coursework, be granted a high school diploma. Roll Call: UC
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, acknowledges the final reading of PolicY: #904 Distribution of Materials on School District Property by Nonschool persons as presented as presented. Roll Call: UC
Supt. Hunstad went over the Student Handbook change in regards to OCHS. The only other changes were personnel and dates.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the final reading of the 2020/21 Student Handbook. Roll Call: UC
The  MSHSL renewal and required MSHSL video for the 2020/21 school year was tabled to the June meeting.
Supt. Hunstad presented the Administrative Report:
a) Chairperson Diamond and Clerk Lupien signed the diplomas. Supt. noted all Seniors will graduate.
b) The June Board meeting will be moved to Wednesday, June 24th.
c) Class Trip/Scholarships must be set up by June 30th. A selection committee may be needed. Supt. Hunstad noted it would be nice to have a few board members on it. Homstad volunteered.
d) Supt. Hunstad ended with asking the board members to take a walk through the high school. Denise Strege has been painting, and the hallways look fabulous. Denise also was just presented with the Employee of the Month Award for May. Tiffany Sjostrand chose Denise due to her flexibility and her willingness to help out wherever she is needed.
The next regular board meeting will be held on Wednesday, June 24, 2020, at 8:00 pm (DST).
Diamond adjourned the meeting at 8:55 p.m.
James Diamond, Chairperson
Lacey Lupien, Clerk
(June 3, 2020)
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