Hallock City Council Meeting June 1 and July 6, 2020

MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, JUNE 1, 2020
CALL TO ORDER:
Mayor Dave Treumer called the regular meeting of the Hallock City Council to order at 5:34 pm on June 1, 2020. Those Present: Mayor Dave Treumer, Naomi Larson, Kevin Waller and Mike Totleben.
Also present: City Clerk-Administrator Aimee Sugden, Utility Superintendent Dan Larson, Fire Chief Kevin Klein, citizen Mikayla Kissinger, citizen Christopher Brown, citizen Jeanne Cooney and Anna Jauhola of the Kittson County Enterprise.
APPROVE AGENDA:
Councilor Larson moved to approve the agenda and moving item 14b to 6c. The motion was seconded by Councilor Waller and carried unanimously.
APPROVAL OF MINUTES:
Councilor Waller moved to approve the Minutes of the Hallock City Council Meeting of May 4, 2020 as written. The motion was seconded by Councilor Totleben and carried unanimously.
FISCAL & ADMINISTRATIVE ISSUES:
Approval of Bills
Mayor Treumer and Councilor Totleben reviewed bills.
Motion by Councilor Totleben to authorize payment of City bills in the amount of $104,556.48, General fund, checks #11471 to #11499, which includes a transfer of $35,860.54 to the payroll account to cover wages, taxes and benefits. The motion was seconded by Councilor Larson and carried unanimously.
Mayor Treumer and Councilor Totleben will review bills for the July 6, 2020 meeting.
Hallock Resident, Mikayla Kissinger:
Hallock residents Mikayla Kissinger and Chris Brown approached the council to request a variance to City Code Section 10.22 regarding animals in town. Ms. Kissinger suffers from a diagnosed mental health disorder and uses chickens as a therapy. She provided the council with a note from her councilor indicating the chickens were a therapy recommended by her. City Attorney, George Hanson, advised the council (in a written memo) that even with a note from a therapist, the chickens would violate city ordinance and would therefor be unacceptable within city limits.
Council members agreed and did not offer Ms. Kissinger a variance.
Fire Department:
Fire Chief Klein reported that, despite 4 call-outs for grass fires, the previous month had been fairly quiet. The department will be resuming regular monthly meetings and trainings this month with accommodations taken for appropriate social distancing and sanitizing. Chief Klein, along with other fire department members, will be attending a protest training with county officials this month.
Police Department Report:
Police Chief Docken was absent from the meeting as he was seeing his son, Mitchell, off to basic training. He submitted a report to Administrator Sugden. In the last month, he has installed new signs on North Douglas Ave, communicated with Enbridge Energy about a grant for updating our emergency sirens, written three tickets for junkyard ordinance violations and purchased 21 street sings. Docken, along with Fire Chief Klein and Public Health representative Cindy Urbaniak, will be inspecting a few blighted properties to determine if they should be condemned.
Airport:
Airport Manager Jeremy Seng reported that with the availability of CARES Act funding, we should further explore the possibility of moving the airport lobby renovation forward. He will report back when he knows more.
Award Taxi-Lane Project
Motion by Councilor Totleben to award the taxi-lane construction project to Davidson Construction. The motion was seconded by Councilor Larson and carried unanimously.
Entitlement Transfer
Motion by Councilor Totleben to accept an airport entitlement transfer from Mahnomen County Airport. The motion was seconded by Councilor Waller and carried unanimously.
Utility & Parks Department Report:
Utility Superintendent (US) Larson reported that the summer help has been hired and busy with mowing and other projects around town. The pool pump was installed a few weeks ago and the entire facility will now be inspected by the state. While Horizon Pool Company was in town for repairs, they inspected the baby pool and have begun to develop plans for repairing it. The department was recently awarded an NPCA Award for the second year in a row. A gas leak was repaired on the west side of town last month.
New Business:
Pool Update
Administrator Sugden reported that the damaged pool filter from last year has been replaced and the crew is preparing the pool with a July 1 opening date in mind. The Governor has not yet indicated whether pools will be opening or any specific dates, but the city wants to be prepared if it is allowed to open. Lifeguards are ready and waiting to start when they can.
Camping Update
Campgrounds have been given the go-ahead to open for entirely self-contained campers. We currently have campers at Horseshoe Park but are not anticipating an influx of campers until the Canadian border opens.
Gilbert Olson Playground Update
Volunteers have turned over plans to the City Office. The City Maintenance and Utility Department will now be handling the construction of the new playground equipment. Plans included names of volunteers and other information to get the project moving.
Resolution 2020-08, Allowing Outdoor Café’s
Motion by Councilor Totleben to approve Resolution 2020-08. The motion was seconded by Councilor Waller and carried unanimously.
Unpaid Utility Account
Motion by Councilor Waller to not proceed collecting on utility account number 01-00006240. The motion was seconded by Councilor Waller and carried unanimously.
Zoning Permit 2020-07
Motion by Councilor Totleben to approve Zoning Permit 2020-07 for M. Gatheridge. The motion was seconded by Councilor Waller and carried unanimously.
Zoning Permit 2020-08
Motion by Councilor Totleben to approve Zoning Permit 2020-08 for D. Cederholm. The motion was seconded by Councilor Waller and carried unanimously.
Zoning Permit 2020-09
Motion by Councilor Larson to approve Zoning Permit 2020-09 for A. & K. Cosley. The motion was seconded by Councilor Totleben and carried unanimously.
Zoning Permit 2020-10
Motion by Councilor Larson to approve Zoning Permit 2020-10 for S. Camacho/D. Wilson. The motion was seconded by Councilor Totleben and carried unanimously.
Zoning Permit 2020-11
Motion by Councilor Waller to approve Zoning Permit 2020-11 for Carr Construction. The motion was seconded by Councilor Totleben and carried unanimously.
Other Business
Cleanup Week
Cleanup days are scheduled for Tuesday and Thursday, June 9 and 11, 2020. Dumpsters will be located at the City Shop on those days from 8:00 a.m. until 8:00 p.m. Dumpsters will be monitored by city staff and volunteering council members to ensure unwanted items are not deposited.
City Crews will be picking up appliances on the same days. Bills will be sent for $5/appliance.
Election Filing
Three positions are up for election this year, Mayor Treumer and Councilors Waller and Larson. Election filing is July 28-August 11, 2020.
Council Roundtable & Public Comment
Hallock Flowers
Jeanne Cooney from the Hallock Flower Committee attended the meeting to ask the council to consider putting in a watering source in the park near the gazebo. Multiple locations were discussed and will be researched.
Adjournment
There being no further business, Councilor Totleben moved to adjourn the Regular Meeting of the Hallock City Council on June 1, 2020. The motion was seconded by Councilor Larson and carried unanimously. The meeting adjourned at 7:39 p.m.
Dave Treumer, Mayor
Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
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MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, JULY 6, 2020
CALL TO ORDER:
Mayor Dave Treumer called the regular meeting of the Hallock City Council to order at 5:33 pm on July 6, 2020. Those Present: Mayor Dave Treumer, Naomi Larson, Kevin Waller, Jennifer Peterson and Mike Totleben.
Also present: City Clerk-Administrator Aimee Sugden, Utility Superintendent Dan Larson, Chief of Police Mike Docken and Anna Jauhola of the Kittson County Enterprise.
APPROVE AGENDA:
Councilor Totleben moved to approve the agenda. The motion was seconded by Councilor Waller and carried unanimously.
APPROVAL OF MINUTES:
Councilor Totleben moved to approve the Minutes of the Hallock City Council Meeting of June 1, 2020 as written. The motion was seconded by Councilor Larson and carried unanimously.
Councilor Peterson moved to approve the Minutes of the Hallock City Council Special Meeting of June 25, 2020 as written. The motion was seconded by Councilor Totleben and carried unanimously.
FISCAL & ADMINISTRATIVE ISSUES:
Approval of Bills
Mayor Treumer and Councilor Totleben reviewed bills.
Motion by Councilor Totleben to authorize payment of City bills in the amount of $146,722.14, General fund, checks #11500 to #11544, which includes a transfer of $48,200.00 to the payroll account to cover wages, taxes and benefits. The motion was seconded by Councilor Waller and carried unanimously.
Mayor Treumer and Councilor Totleben will review bills for the August 3, 2020 meeting.
Hire Summer Help
Motion by Councilor Larson to approve the hiring of summer help. The motion was seconded by Councilor Totleben and carried unanimously.
2020 Summer Help
Maintenance: Matthew Stewart, Alex Lindegard
Lifeguards: Morgan Olson, McKenna Peterson, Megan Larson, Jenna Davis, Cheyanne Scalese
Pool Manager/Lifeguard: Peyton Klein
Recreation Coach: Nick Johnson
Motion by Councilor Totleben to approve the proposed summer help pay scale included in council packets with a revision to the lifeguard pay. Lifeguard pay step 2 will change to $11.50/hour and step 3 will change to $12.00/hour. The motion was seconded by Councilor Larson and carried unanimously with Councilor Peterson abstaining.
The Personnel Committee conducted a 6-month review with City Administrator Sugden in June. Pay was discussed but not settled upon by the committee. Truemer asked that the committee to settle on pay prior to the August meeting and retroactively pay it from the 6-month employment date.
Fire Department:
Fire Chief Klein was not present at the meeting. No report was given.
Police Department Report:
Police Chief Docken reported on a protest management training he attended in June.
He provided a cost update on the sirens stating Stone’s Equipment from Grand Forks submitted a quote for $13,340. Motion by Councilor Totleben to approve the purchase of sirens from Stone’s Equipment. The motion was seconded by Councilor Peterson and carried unanimously.
Docken would like to purchase 2 additional 20-mph signs from the county. He was fitted for a new vest to replace his expired vest. The city will be reimbursed from the state and federal governments for the necessary update. Motion by Councilor Waller to purchase 2, 20-mph signs from Kittson County. The motion was seconded by Councilor Peterson and carried unanimously.
Docken, Police Chief Klein and Health Inspector Cindy Urbaniak completed external inspections on 6 blighted properties. Two were recommended for tear-down, one owner has already committed to tearing their property down.
Mayor Treumer discussed diseased elm trees with Chief Docken and asked for enhanced enforcement.
Airport:
Airport Manager Jeremy Seng was not present at the meeting. Airport Commission member, Councilor Totleben noted that Administrator Sugden is working on scheduling a commission meeting in the next few weeks.
Utility & Parks Department Report:
Utility Superintendent (US) Larson reported on the excessive amount of rain in the month of June. The department has been kept busy with water management, mosquito spraying and getting the pool functioning again. Larson also stated he met with Bob LaDuke from Horizon Pools following his evaluation of the wading pool. They are discussing option and putting together a plan.
New Business:
Zoning Permit 2020-12
Motion by Councilor Totleben to approve Zoning Permit 2020-12 for L. Gustafson. The motion was seconded by Councilor Peterson and carried unanimously.
Zoning Permit 2020-13
Motion by Councilor Larson to approve Zoning Permit 2020-13 for C. Plaine. The motion was seconded by Councilor Waller and carried unanimously.
Mayplace Alley Vacation
Administrator Sugden reported to the Council that there has been interest by a local business-owner in vacating an un-used City alley. The business owner has been maintaining the alley would like to have it vacated so that he may pave it and reduce maintenance. The council referred the issue back to Administrator Sugden and City Attorney Hanson.
Resolution 2020-09, Establishing a Tax Increment Financing District:
Mayor Truemer closed the regular council meeting and opened the public hearing for Resolution 2020-09, the Establishment of Municipal Development District No. 1, Approval of Modified the Development Program Relating Tereto; The Establishment of Tax Increment Financing District No. 1-4 Within Municipal Development District No 1, And Adoption of the Tax Increment Financing Plan Relating Thereto.
Council members discussed the benefits of establishing the district and the current demand for housing within the city.
Councilor Peterson moved to close the public hearing. The motion was seconded by Councilor Larson and carried unanimously.
Councilor Peterson moved to pass Resolution 2020-09 the Establishment of Municipal Development District No. 1, Approval of Modified the Development Program Relating Tereto; The Establishment of Tax Increment Financing District No. 1-4 Within Municipal Development District No 1, And Adoption of the Tax Increment Financing Plan Relating Thereto. The motion was seconded by Councilor Totleben and carried unanimously with Councilor Waller abstaining.
Other Business/Announcements
Election Filing
Three positions are up for election this year, Mayor Treumer and Councilors Waller and Larson. Election filing is July 28-August 11, 2020.
Council Roundtable & Public Comment
Utility Access, 6th/7th St N
Councilor Waller expressed concern over standing water and slow drainage in the utility access alley located between 6th and 7th Streets North. Utility Superintendent Larson said he would work with Weleske Improvements on surveying the access and addressing the water.
Adjournment
There being no further business, Councilor Totleben moved to adjourn the Regular Meeting of the Hallock City Council on July 6, 2020. The motion was seconded by Councilor Larson and carried unanimously. The meeting adjourned at 7:10 p.m.
Dave Treumer, Mayor
Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
(August 19, 2020)
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