KITTSON COUNTY BOARD PROCEEDINGS August 4 and August 11, 2020

KITTSON COUNTY BOARD
PROCEEDINGS
August 4, 2020
The Kittson County Board of Commissioners met on Tuesday, August 4, 2020 at 8:00 a.m. as a working committee for the purpose of reviewing the County department’s budgets. The following members were present:  Commissioners Gillie, Wikstrom, Johnson, Younggren, Financial Officer Shirley Swenson and Administrative Coordinator Marilyn Gustafson. Many of the budgets had not been completed so the actual budget review will start on August 18, 2020. Item discussed were the County’s pay chart, the Health Insurance renewal date and longevity pay.
At 9:00 a.m. the regular County Board meeting was called to order by Chairperson Gillie. All members were present.
The pledge to the flag was given.
A motion was made by Commissioner Wikstrom, seconded by Commissioner Olson and unanimously carried to approve the agenda as amended.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the minutes from the July 21, 2020 County Board meeting as written.
A motion was made by Commissioner Johnson, seconded by Commissioner Olson and unanimously carried to approve the minutes from the July 28, 2020 County Board meeting as written.
A motion was made by Commissioner Johnson, seconded by Commissioner Olson and unanimously carried to approve hiring Marilyn Gustafson as the Administrative Coordinator until the County Administrator position has been filled.
A motion was made by Commissioner Gillie, seconded by Commissioner Wikstrom and unanimously carried to close the public meeting pursuant to Minnesota Statute 13 0.05 Subd 3, for the purpose of setting the rate of pay for the Administrative Coordinator position.
After a brief discussion, a motion was made by Commissioner Wikstrom, seconded by Commissioner Olson and unanimously carried to open the meeting.
A motion was made by Commissioner Johnson, seconded by Commissioner Wikstrom and unanimously carried to set the rate of pay for the Administrative Coordinator position at $40.00 per hour.
A motion was made by Commissioner Younggren, seconded by Commissioner Johnson and carried to approve the quote from Wikstrom Technologies in the amount of $3,883 for equipment and labor to upgrade the WiFi service in the courthouse. Voting in favor:  Commissioner Gillie, Johnson, Younggren and Olson. Voting against:  none. Abstaining:  Commissioner Wikstrom.
A motion was made by Commissioner Wikstrom, seconded by Commissioner Olson and unanimously carried to approve the payment of the following amounts, with a detailed listing kept on file in the finance office:
Auditor’s Warrants
May 15, 2020    $     96,235.52
June 24, 2020    $     75,974.79
July 7, 2020    $2,431,941.82
July 10, 2020    $   100,200.82
July 10, 2020    $   106,737.63
July 14, 2020    $   153,775,28
July 16, 2020    $     87,367.00
July 22, 2020    $       9,209.06
July 24, 2020    $     10,266.01
July 24 2020    $     73,651.79
July 28, 2020    $       1,510.00
Commissioner’s Warrants
August 4, 2020    $   180,118.36
Meal Reimbursements    $27.63

A motion was made by Commissioner Wikstrom, seconded by Commissioner Younggren and unanimously carried to approve the per diem and expense sheets for the month of July.
Meeting with the County Board was Keith Klegstad, Assistant County Engineer. Klegstad gave an update on construction and maintenance projects.
A motion was made by Commissioner Wikstrom, seconded by Commissioner Younggren and unanimously carried to approve the Utility Permit with Dakota Natural Gas LLC.
Meeting with the County Board were Jennifer Erdmann and Tammy Frohlich representing the Retired and Senior Volunteer Program of the Red River Valley. Frohlich, Program Director, reviewed the programs and services they provide in the County and thanked the Board for their support.
Meeting with the County Board was Jeremy Benson, Kittson Solid and Water Conservation District Technician, to inform the Board of the properties and landowners/occupier that are not in compliance with the Riparian Protection and Water Quality Practices according to MN Statute 103F.48 also known as the Buffer Law. Noncompliance notices will be mailed out next week. Also discussed was the Comprehensive Local Water Plan, One Watershed One Plan.
The County Board discussed setting up a work group of county and community representatives to determine a fair, equitable and efficient way to allocate funds from the Coronavirus Aid, Relief and Economic Security Act also known as CARES Act.
A motion was made by Commissioner Olson, seconded by Commissioner Wikstrom and unanimously carried to appoint Theresia Gillie, Loren Younggren, Scot Olson, Bob Jaszczak, Gabe Mooney and Cindy Urbaniak to serve on this committee.
Committee reports were given.
A motion was made by Commissioner Wikstrom, seconded by Commissioner Olson and unanimously carried to approve the pay scale for Calendar years 2021, 2022, and 2023 for all employees.
A motion was made by Commissioner Younggren, seconded by Commissioner Wikstrom and unanimously carried to approve paying 52% towards the additional coverage of the dependent health insurance premium.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to adjourn the meeting.
The board adjourned to August 11, 2020 at 9:00 a.m.
Theresia Gillie, CHAIRMAN
ATTEST: Marilyn Gustafson, Administrative Coordinator
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KITTSON COUNTY BOARD
PROCEEDINGS
August 11, 2020
The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, August 11, 2020 at 9:00 a.m. The following Board member were present:  Commissioners Gillie, Johnson, Younggren and Olson. Absent:  Commissioner Wikstrom.
The meeting was called to order by Chairperson Gillie. The pledge to the flag was given.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the agenda as amended.
Meeting with the County Board were Cindy Adams and Curt Sjostrand representing the Kittson County Historical Society to present an overview of projects they are working on at the museum and update the Board on the status of the construction of the addition. Adams made a request of $65,405 for the appropriation for 2021 and thanked the Board for their financial support over the past years. No action was taken at this time.
Meeting with the County Board were Keith Klegstad, Assistant County Engineer and Jason Weleski, Shop Foreman, to request permission to advertise for quotes for a new motor grader for 2021. A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to authorize obtaining quotes for a new motor grader with front wheel assist and quotes for without front wheel assist.
A motion was made by Commissioner Olson, seconded by Commissioner Johnson and unanimously carried to accept the resignation letter from Deb Costin, Payroll Benefits and Elections Administrator effective October, 2021, with regret and extend their appreciation for the advanced notification of her resignation. The Personnel committee will meet to discuss advertising for the position.
Meeting with the County Board was Jeremy Benson, Kittson Soil and Water Conservation District Technician to present the Buffer Strip Noncompliance letter for Board signature.
Commissioner Gillie informed the Board of the 2020 Dividend from Minnesota Counties Intergovernmental Trust (MCIT) in the amount of $32,619.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to adjourn the meeting.
The board adjourned to August 18, 2020 at 8:00 a.m. for budget review.
Theresia Gillie, CHAIRMAN
ATTEST:  Marilyn Gustafson,
Administrative Coordinator
(August 26, 2020)
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