MINUTES OF THE REGULAR MEETING OF THE HALLOCK CITY COUNCIL MONDAY, JANUARY 4, 2021

MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, JANUARY 4, 2021
CALL TO ORDER:
Mayor Dave Treumer called the regular meeting of the Hallock City Council to order at 5:32 pm on January 4, 2021. Those Present: Mayor Dave Treumer, Mike Totleben, Kevin Waller and Jen Peterson. Naomi Larson arrived late.
Also present: City Clerk-Administrator Aimee Sugden, Police Chief Mike Docken, Fire Chief Kevin Klein and Airport Manager Jeremy Seng. Utility Superintendent Dan Larson was absent.
APPROVE AGENDA:
Councilor Totleben moved to approve the agenda.  The motion was seconded by Councilor Waller and carried unanimously.
APPROVAL OF MINUTES:
Councilor Peterson moved to approve the Minutes of the Hallock City Council Meeting of December 7, 2020 as written.  The motion was seconded by Mayor Treumer and carried unanimously.
FISCAL & ADMINISTRATIVE ISSUES:
Approval of Bills
Mayor Treumer and Councilor Totleben reviewed bills.
Motion by Councilor Totleben to authorize payment of City bills in the amount of $1,138,824.84, General fund, checks #11804 to #11829, which includes a transfer of $42,700.00 to the payroll account to cover wages, taxes and benefits.  The motion was seconded by Councilor Peterson and carried unanimously.
Mayor Treumer and Councilor Totleben will review bills for the February 1, 2021 meeting.
2021 Committee Appointments:
Motion by Councilor Peterson to approve 2021 committee appointments. The motion was seconded by councilor Totleben and passed unanimously.
Position    Appointee
Acting Mayor    Jen Peterson
Airport    Mike Totleben
Assistant Weed Inspector    Mike Docken
City Forester    Mike Docken
City Hall    Kevin Waller
City Representative to Arena    Jen Peterson
Emergency Service    Mike Docken
Flood Plain/Zoning    Aimee Sugden
North West Regional Library Rep.    Deland Swanson
Police    Dave Treumer
Parks    Jen Peterson
Streets    Kevin Waller
Water, Sewer, Gas    Mike Totleben
City Attorney    Brink Lawyers
City Engineer    Moore Engineering
KLJ Engineering
Depository    United Valley Bank
Depository    American Federal Bank
Official Newspaper    Kittson County Enteprise
Airport Commission; John Fowler, Jon Vold, Jim Younggren, Jerod Hanson (Chair), Darrel Johnson, Mike Totleben, Aimee Sugden (Ex Officio)
City Board of Health; Mike Docken, Kevin Klein, Cindy Urbaniak, Jen Peterson
Flood Committee; Mike Docken, Dan Money, Dan Younggren, Dale Hanson, Kerry Costin, Kevin Klein, Dan Larson, Dave Treumer, Aimee Sugden
Fire Relief Members; Dave Treumer, Aimee Sugden
Hallock Economic Development Association; Dave Treumer, Jennifer Peterson, Guy Gustafson, Rodney Bakken, Dan Younggren, Aimee Sugden
Housing & Redevelopment Authority; Kevin Waller, Todd Jaszczak, Jay Friedt, Loren Younggren, Aimee Sugden
Library Board; Susan Cadieux, Kalli Peterson, Shannon Christianson, Shirley Rydberg, Betty Younggren, Diana Vagle, Sharlene Klegstad, Kristin Eggerling, Virginia Johnson, Nancy Severson, Cheri Reese, Jennifer Ristad
Personnel Committee; Mike Totleben, Dave Treumer, Aimee Sugden
Parks & Recreation Committee; Naomi Larson, Brent Donaldson, Jen Peterson, Emily Kuzel, Mike Docken, Kathy Johnson, Dan Money, Shawna Hennen, Dan Younggren, Aimee Sugden
Planning & Zoning; Aimee Sugden, Bonita Hanson, Jim Johnson, Joe Nigg, Laura Reese, Mike Morrison, Mike Totleben
Street Repair; Kevin Waller, Jen Peterson, Dan Larson, Aimee Sugden
2021 Fee Schedule:
Motion by Councilor Peterson to approve 2021 fee schedule. The motion was seconded by councilor Totleben and passed unanimously.
Baseball: Baseball; $35.00; T-Ball; $10.00
Fire: Residential Structure, $1,000; MVA, $500.
Camping: Daily $20; Weekly $100; Monthly $250; 3-Months $750, $600 (if paid before 6/15/20); 4-Months $1,000, $800 (if paid before 6/15/20); 5-Months $1,250, $1,000 (if paid before 6/15/20); 6-Months $1,500, $1,200 (if paid before 6/15/20).
City Hall Rental: Full Hall, Fri, Sat, Sun, $300; Full Hall, Additional Day, $25; Full Hall, One Day, $50; Room, $20; Circus & Shows, $25/day.
­­Liquor License: On/Off Sale, 3.2 Beer, $275/year; On Sale, Private Liquor, $900/year; On Sale, Private Liquor Sunday, $200/year; Off-Sale, Private Liquor, $100/year; On Sale, Seasonal Club 3.2 Beer, $125/year; On Sale, Club Liquor, $300/year; Temporary On-Sale, Club 3.2 Beer, $25/day; Wine License, $50/year; Off-Sale, Malt Liquor, $100/year; Brewer Tap Room, $275/year.
Pool: Family Pass, 5 people or less, $175/season; Family Pass, 6 people or more, $200/season; Single Pass, $75/season; Swimming Lessons, Regular, $25, Private, $50; Daily Pool Rate, $5/day; Water Aerobics $5/session.
Miscellaneous: Golf Cart/Mini Truck/4-Wheeler Permit, $20/year; Peddler’s License, $15/day; Food Wagon License, $30/daily, $250/year; Zoning Permit, $25/
Water Rate Increase
Motion by Councilor Totleben to approve raise water rates 3% to keep up with rising rates from North Kittson Rural Water. The motion was seconded by councilor Waller and passed unanimously.
2020    2021, 3% Increase
Sewer    $15.25    $15.71
Water (Base)    $29.20    $30.08
Water-Trailer 1    $37.95    $39.09
Water-Trailer 3    $44.55    $45.89
Water Overage    $0.148/unit*    $0.149/unit
Bulk Water    $7.30/1,000 gallons    $7.52/1,000 gallons
*1 Unit=100 gallons
Northwest Regional Development Commission
Motion by Councilor Peterson to nominate Mayor Treumer to the Northwest Regional Development Commission. The motion was seconded by councilor Totleben and passed unanimously.
Special Report:
Trent Berg, Houston Engineering
Mr. Berg updated the council on the progress of the construction of the new dam. Work has wrapped up for the winter season. Nearly all work has been completed in the channel and crews will do cleanup and touchup in the spring (schedule dependent upon weather and water).
Bridge beams have arrived and have been installed and braced for the winter. The deck will be poured in the spring when weather allows. The bridge will be painted and some scaling issues addressed.
Steffen Frisco, MNDOT
Mr. Frisco reported that the HWY 75 and 175 project planning is now 60% complete. Frisco explained that some utility work will need to be done for the project and would like to form a city cost share agreement. Councilor Totleben questioned the expenses related to the project and was concerned about the price and any additional, unexpected expenses the city may have to pay for. Mayor Treumer expressed his frustration with the project on his behalf as well as his constituents. The project is likely to begin in 2022.
Fire Department:
Fire Chief Klein reported that the department responded to two mutual aide fires and one accident in the month of December. He is beginning his last year as Fire Chief.
Motion by Councilor Peterson to approve 2021 Fire Department Officers. The motion was seconded by Councilor Waller and passed unanimously.
Police Department Report:
Police Chief Docken reported that the annual deer hunt had not been very fruitful. He attributes this to nice weather and lack of snow. A total of six deer were taken during the hunt. He has requested an extension from the DNR on the hunt and is waiting to hear back. He also updated the council on houses being torn down, his online trainings and the potential for federal grant money.
Airport:
Airport Manager Jeremy Seng reported on necessary repairs being done on the new T-Hangar. Seng explained that he believed the roof system was improperly installed and would be repaired by the contractor. The council requested further communication be done through City Attorney, George Hanson.
Motion by Councilor Totleben to approve the 2021 Airport Manager’s contract. The motion was seconded by Councilor Waller and passed unanimously.
Motion by Councilor Totleben to approve the 2021 Fixed Based Operator (FBO) contract. The motion was seconded by Councilor Waller and passed unanimously.
Utility & Parks Department Report:
Utility Superintendent Larson was absent from the meeting. No report was given.
New Business:
Temporary Permit to Construct
The council was presented with four temporary permits to construct from MNDOT for the upcoming HWY 75/175 project. No action was taken on the item.
Other Business/Announcements
Next Meeting
The next council meeting will be on Monday, February 1, 2021 at 5:30 p.m. at City Hall.
Council Roundtable & Public Comment
Playground Equipment
Councilor Waller would like to see an official plan put into place to complete the setup of the playground equipment. He noted the generous donation from TC Energy and would like to commemorate their gift.
Sinking Manhole
Councilor Waller noted a sinking manhole on N Douglas Ave. Administrator Sugden will work with the utility crew to get this fixed.
Adjournment
There being no further business, Councilor Peterson moved to adjourn the Regular Meeting of the Hallock City Council on January 4, 2021. The motion was seconded by Councilor Waller and carried unanimously. The meeting adjourned at 7:25 p.m.
Dave Treumer, Mayor                    Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
(February 10, 2021)
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