KITTSON COUNTY BOARD PROCEEDINGS March 2, 2021

KITTSON COUNTY BOARD PROCEEDINGS
March 2, 2021
The Kittson County Board of Commissioners met, pursuant to adjournment on Tuesday, March 2, 2021 at 9:00 a.m. All members were present; Commissioner Johnson was present via GoTo Meeting.
The meeting was called to order by Chairperson Gillie. The pledge to the flag was given.
A motion was made by Commissioner Younggren, seconded by Commissioner Kraulik and unanimously carried to approve the agenda with the addition of a discussion on the draft 2022 budget calendar.
A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to approve the meeting minutes from February 16, 2021, with the addition of Commissioner attendance. A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to approve the meeting minutes from February 17, 2021, with the addition of Commissioner attendance.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to approve payment of the following amounts, with a detailed listing maintained on file in the Finance Office:
Auditor’s Warrants
November 30, 2020 $ 289.22
December 3, 2020 $ 59.98
December 18, 2020 $ 1,560.50
January 4, 2021 $ 7,761.16
January 23, 2021 $ 108,042.73
February 2, 2021 $ 4,731.39
February 4, 2021 $ 4.74
February 5, 2021 $ 2,452.87
February 16, 2021 $ 1,543.75
February 19, 2021 $ 532.45
February 22, 2021 $ 126,872.08
February 23, 2021 $ 532,779.16
Commissioner’s Warrants
March 5, 2021 $ 55,817.28
A motion was made by Commissioner Olson, seconded by Commissioner Kraulik and unanimously carried to approve per diems and expense sheets.
County Administrator Dillon Hayes introduced new employee Suzann Duchene, who started in the position of Payroll/Benefits & Elections Manager on March 1, 2021. The Board welcomed Ms. Duchene to Kittson County.
Meeting with the County Board was Keith Klegstad, Assistant County Engineer, to present information on 2021 road restrictions and local road improvement plan grant applications. A motion was made by Commissioner Olson, seconded by Commissioner Kraulik to adopt the following resolution: #21-06
2021 KITTSON COUNTY ROAD RESTRICTIONS
WHEREAS Because of rain, snow, frost and usual spring climate conditions, public roads may be seriously damaged unless restrictions are imposed as to weight of vehicles to be operated thereon; and
WHEREAS in accordance with Minnesota Statutes Section 169.87, Subd. 2, no person shall operate any vehicle or combination of vehicles upon any county highway or county state aid highway where the gross weight on any single axle exceeds 10,000 pounds (defined in Minnesota Statutes, Section 169.83) during the period concurrent with the placement of restrictions on Trunk Highways in the area.
NOW, THEREFORE, BE IT RESOLVED by the Kittson County Board of Commissioners that, given the optional power under Minnesota Statutes, Section 169.87, Subd. 1, the County Engineer shall erect and maintain signs imposing the cited weight restrictions, during the period determined by the Engineer. If such signs are erected, the restrictions as indicated on the sign shall govern. If no signs are erected, the 10,000 pound gross weight provision per axle shall apply to all gravel roads. Exceptions to the 10,000 gross weights per axle restrictions are the following roads, which will be posted to 10,000 pounds, 14,000 pounds and 18,000 pounds:
9 TONS
C.S.A.H. No. 1 from T.H. 11 to C.S.A.H. 7
C.S.A.H. No. 1 from C.S.A.H. 7 to N. Jct. of CSAH 10
C.S.A.H. No. 1 from N. Jct. CSAH 10 to T.H. 75
C.S.A.H. No. 1 from T.H. 175 to C.S.A.H. 8
C.S.A.H. No. 2 from Marshall County Line to T.H. 11
C.S.A.H. No. 4 from C.S.A.H. 1 to C.S.A.H. 6
C.S.A.H. No. 4 from T.H. 75 to CSAH 1
C.S.A.H. No. 4 from T.H. 75 to C.S.A.H. 16
C.S.A.H. No. 4 from T.H. 59 to 5 Miles East
C.S.A.H. No. 5 from Marshall Co. Line to T.H. 11
C.S.A.H. No. 5 from T.H. No. 11 to T.H. 59
C.S.A.H. No. 6 from C.S.A.H. 12 to C.S.A.H. 16
C.S.A.H. No. 6 from C.S.A.H. 16 to T.H. 75
C.S.A.H. No. 6 from T.H. 75 to C.S.A.H. 1
C.S.A.H. No. 6 from Jct. C.S.A.H. 1 to T.H. 59
C.S.A.H. No. 7 from T.H. 11 to Jct. C.S.A.H. 1
C.S.A.H. No. 7 from C.S.A.H. 1 to T.H. 75
C.S.A.H. No. 7 from 1 Mi. W. of Jct. C.S.A.H. 20 to T.H. 59
C.S.A.H. No. 7 from T.H. 59 to C.S.A.H. 14
C.S.A.H. No. 8 from C.S.A.H. 1 to T.H. 59
C.S.A.H. No. 9 from T.H. 59 to East County Line
C.S.A.H. No. 10 from T.H. 59 to East County Line
C.S.A.H. No. 10 from C.S.A.H. 5 to T.H. 59
C.S.A.H. No. 10 from N. Jct. of T.H. 75 to RR Tracks
C.S.A.H. No. 12 from C.S.A.H. 6 to T.H. 75
C.S.A.H. No. 14 from Marshall Co. Line to T.H. 59
C.S.A.H. No. 14 from T.H. 11 to N. Jct. of C.S.A.H. 7
C.S.A.H. No. 16 from T.H. 175 to C.S.A.H. No. 6
C.S.A.H. No. 16 from T.H. 75 to 2.3 Mi. North
C.S.A.H. No. 18 from 0.8 mile South of T.H. 11 to T.H. 11
C.S.A.H. No. 19 from T.H. 11 to C.S.A.H. 7
C.S.A.H. No. 20 from South County Line to T.H. 11
C.S.A.H. No. 20 from T.H. 11 to C.S.A.H. 7
C.S.A.H. No. 22 from T.H. 75 to C.S.A.H. No. 5
C.S.A.H. No. 22 from C.S.A.H. 5 to T.H. 59
C.S.A.H. No. 27 from C.S.A.H. 6 to T.H. 59
C.S.A.H. No. 28 from T.H. 59 to the grain elevator entrance
C.S.A.H. No. 29 from 4th Avenue to T.H. 171
C.S.A.H. No. 31 from C.S.A.H. No. 9 to T.H. 11
C.S.A.H. No. 33 from T.H. 75 to C.S.A.H. No. 1
C.S.A.H. No. 34 from C.S.A.H. 1 to T.H. 175
C.S.A.H. No. 35 from C.S.A.H. No. 29 to T.H. 171
Co. Rd. No. 73 from Fourth Ave. in St. Vincent to West corporate limits
(Red River of the North)
7 TONS
C.S.A.H. No. 4 from 5 Miles East of T.H. 59 to Jct. C.S.A.H. No. 25
C.S.A.H. No. 7 from T.H. 75 to S. Jct. C.S.A.H. 19
C.S.A.H. No. 7 from S. Jct. C.S.A.H. 19 to N. Jct. C.S.A.H. 19
C.S.A.H. No. 7 from N. Jct. C.S.A.H. 19 to 1 Mi. W. of Jct. C.S.A.H. 20
C.S.A.H. No. 7 from C.S.A.H. 14 to T.H. 11
C.S.A.H. No. 15 from C.S.A.H. 10 to C.S.A.H. 4
C.S.A.H. No. 19 from C.S.A.H. 7 to C.S.A.H. 10
C.S.A.H. No. 20 from C.S.A.H. 7 to T.H. 59
C.S.A.H. No. 28 from grain elevator entrance to entrance of Lake Bronson State Park
C.S.A.H. No. 28 from C.S.A.H. 10 to Entrance of Lake Bronson State Park
C.S.A.H. No. 32 from T.H. 11 to C.S.A.H. 14
C.S.A.H. No. 36 from T.H. 59 to C.S.A.H. 15
C.S.A.H. No. 37 from T.H. 75 to T.H. 175 in Hallock
BE IT FURTHER RESOLVED by the Kittson County Board of Commissioners that if conditions indicate failure, some of the above referenced axle weights may be reduced.
Voting in Favor: Commissioners Gillie, Johnson, Kraulik, Olson, and Younggren
Voting Against: None
A motion was made by Commissioner Olson, seconded by Commissioner Younggren to adopt the following resolution: #21-07
LOCAL ROAD IMPROVEMENT PROGRAM GRANT APPLICATION
WHEREAS, the Minnesota State Aid Office governs the Local Road Improvement Program Fund; and
WHEREAS, these funds are to be used for routes of regional significance or safety improvements; and
WHEREAS, Poppleton Township has plans to reconstruct a segment of township road No. T-238 which includes permanent erosion control measures and bituminous paving; and
WHEREAS, Kittson County believes this is a regionally significant route which directly serves farm to market and corrects an annual safety hazard for the driving public within Kittson County and Poppleton Township.
NOW, THEREFORE, BE IT RESOLVED by the Kittson County Board of Commissioners that Kittson County hereby requests, on behalf of Poppleton Township, to be considered for a Local Road Improvement Grant for the reconstruction of township road No. T-238.
Voting in Favor: Commissioners Gillie, Johnson, Kraulik, Olson, and Younggren
Voting Against: None
A motion was made by Commissioner Younggren, seconded by Commissioner Olson to adopt the following resolution: #21-08
LOCAL ROAD IMPROVEMENT PROGRAM GRANT APPLICATION
WHEREAS, the Minnesota State Aid Office governs the Local Road Improvement Program Fund; and
WHEREAS, these funds are to be used for routes of regional significance or safety improvements; and
WHEREAS, Kittson County has plans to reconstruct a segment of County State Aid Highway No. 10 which includes grading, aggregate base, and bituminous; and
WHEREAS, Kittson County believes this is a regionally significant route which directly serves farm to market, providing an important connection to the CHS Canola Plant and Hallock Coop Elevator, and is a regional corridor for tourism traffic to and from Lake Bronson State Park.
NOW, THEREFORE, BE IT RESOLVED by the Kittson County Board of Commissioners that Kittson County hereby requests to be considered for a Local Road Improvement Grant for the reconstruction of County State Aid Highway No. 10 (SAP 035-610-016).
Voting in Favor: Commissioners Gillie, Johnson, Kraulik, Olson, and Younggren
Voting Against: None
A motion was made by Commissioner Younggren, seconded by Commissioner Gillie and unanimously carried to adopt the County Board Agenda Procedures and Rules of Business Policy.
Administrator Hayes provided a summary of the request from Social Services to consider the promotion of employee Beth Seed from an Eligibility Worker to Lead Eligibility Worker. A motion was made by Commissioner Johnson, seconded by Commissioner Olson and unanimously carried to authorize the promotion, effective immediately at B23-1 step 3. Administrator Hayes reviewed information provided by Social Services regarding case load and performance, noting that a full report would be forthcoming.
A motion was made by Commissioner Kraulik, seconded by Commissioner Johnson and unanimously carried to approve the quote from Marco for two new printers to be utilized by the Motor Vehicle Clerks.
Administrator Hayes presented findings and order and a contract for viewing services related to the redetermination of benefits and damages on County Ditch 8. The cost and benefits of initiating a redetermination of benefits and damages were reviewed. A motion was made by Commissioner Gillie, seconded by Commissioner Johnson and unanimously carried to authorize executing the contract with H2Over Viewers for viewing services and adopt the Findings and order initiating the redetermination of benefits and damages of County Ditch 8 and appointing viewers.
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to execute a fire protection agreement with the City of Lancaster for the unorganized township of McKinley. A motion was made by Commissioner Olson, seconded by Commissioner Kraulik and unanimously carried to execute a fire protection agreement with the City of Lancaster for the unorganized township of Peatland. A motion was made by Commissioner Olson, seconded by Commissioner Younggren and unanimously carried to execute a fire protection agreement with the City of Lake Bronson for the unorganized township of Klondike.
A motion was made by Commissioner Younggren, seconded by Commissioner Gillie and unanimously carried to approve the ratification statement with Minnesota Counties Computer Cooperative and Avenu for property tax system software.
A motion was made by Commissioner Olson, seconded by Commissioner Johnson and unanimously carried to adopt the following resolution: #21-09
2021 LIQUOR LICENSE RENEWALS
BE IT RESOLVED by the Kittson County Board of Commissioners that the following on-sale liquor licenses are hereby approved for the period from March 31, 2021 to March 31, 2022, and approval of said licenses by the Minnesota Liquor Control Director is recommended:
Two River Golf Club, Inc
Wagon Wheel Ridge, Inc
Voting in Favor: Commissioners Gillie, Johnson, Kraulik, Olson, and Younggren
Voting Against: None
A motion was made by Commissioner Younggren, seconded by Commissioner Olson and unanimously carried to authorize hiring James Bowlin in the position of Deputy Assessor Trainee at a band and grade of B22-2, Step 1, and effective March 8, 2021.
A motion was made by Commissioner Younggren, seconded by Commissioner Kraulik and unanimously carried to set the Board of Appeals and Equalization meeting date for June 15, 2021 at 6:00 p.m.
Committee Reports were given.
Administrator Hayes presented the 2020 Property Tax Services Report provided by the Minnesota Department of Revenue. Administrator Hayes presented information from MCIT regarding utilization of the EAP program.
Administrator Hayes presented the draft 2022 budget calendar for discussion.
A motion was made by Commissioner Gillie, seconded by Commissioner Younggren and unanimously carried to adjourn the meeting.
The Board adjourned to March 16, 2021 at 9:00 a.m.
Theresia Gillie, Kittson County Board Chair
ATTEST: Dillon Hayes, Kittson County Administrator
(March 24, 2021)