LANCASTER SCHOOL BOARD PROCEEDINGS

The Lancaster School Board met in regular session on Wednesday, May 19, 2021, at 8:00 p.m. in the math room. The following members were present: Diamond, Langerud, Lupien, Nordin and Peterson. Also present were Supt. Shannon Hunstad, Dean Nicole Thompson, Teacher Rep. Vada Gatheridge and Mendy Coffield. Joining via zoom: Homstad, Kittson County Enterprise reporter Anna Jauhola.
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
On a motion by Nordin, second by Langerud, the agenda was approved as presented.
On a motion by Langerud, second by Nordin, the consent agenda was approved as presented. Items included:
• The minutes of the April 21, 2021, regular meeting minutes were approved.
• Electronic Funds Transfers (EFTs) in the amount of $123,772.22.
• Payroll EFTs in the amount of $114,470.98.
• Credit Card EFTs in the amount of $548.69
• Monthly bills for the regular and the activity account in the amount of $66,273.22. Check numbers 41150 (voided), 41169-41215, 941169.
• The Budget Comparison and Treasurer’s reports were reviewed.
On a motion by Diamond, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, grants the Business Manager permission to make year-end transfers and pay accounts payables as of June 30, 2021.
On a motion by Homstad, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, authorizes the transfer of $1,500 per senior to a Scholarship Account for college and/or course completion/training reimbursement, or as a donation to an approved local charity. These funds must be claimed by June 30, 2022.
The following resolution was moved by: Peterson and seconded by: Nordin:
RESOLUTION ACCEPTING
DONATIONS
WHEREAS, Minnesota Statute 123B.02, Subd. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated. In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides: “Any city, county, school district or town may accept a grant or devise of real or personal property to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. Nothing herein shall authorize such acceptance or use for religious or sectarian purposes. Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and
WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;
THEREFORE, BE IT RESOLVED, that the School Board of Lancaster Public School, ISD 356, gratefully accepts the following donations as identified below:
Donor: Box Tops
Item: $8.90
Designated Purpose (if any):
To PTCO for student activities
The vote on adoption of the Resolution was as follows:
Aye: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.
Nay: None
Absent: None
Whereupon, said Resolution was declared duly adopted.
On a motion by Lupien, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the SHIP mini-grant in the amount of $4,812.88 for quiet room equipment and PATHS Elementary curriculum.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Master Food Service Agreement with the Cooperative Purchasing Connection for the 2022/23 and 2023/24 school years.
On a motion by Langerud, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, calls for bids for the sale of the used Smartboards and LCD projectors.
On a motion by Nordin, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the $9,555 bid for the purchase and installation of a galvanized chain link commercial grade fence from GreenWorks Landscaping & Fencing for the north side of the playground.
On a motion by Peterson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the Affidavit of Official Interest in Claim for Jason Langerud for the 2021/22 school year. Abstaining: Langerud.
On a motion by Langerud, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Jared Olson, Summer Rec. Assistant, effective immediately. Abstaining: Justin Peterson.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Becky Rice, Student Council Advisor, effective the close of the 2020/21 school year.
On a motion by Diamond, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Izyk Strege as Summer Rec. Assistant effective June 7, 2021.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Jarrett Kujava as Summer Rec. Assistant effective June 7, 2021.
On a motion by Homstad, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the following students: Courtney Fredrickson, Cora Vagle, Emma Levenhagen Vela, Elizabeth Webster, April Weleski, and Gracie Whitlock upon successful completion of their coursework, be granted a high school diploma.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the final reading of the 2021/22 Student Handbook.
On a motion by Langerud, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, reviews the 2020/21 field trip requests as presented.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, reviews the Student Activity Account Fund balances as presented.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, reviews the fundraising reports for the school district as required by the State of Minnesota.
Supt. Hunstad informed the Board that the Preschool will be back in the building this fall. Jaime Peterson and Brenda Johnson will be moving the preschool items back next week. Supt. Hunstad thanked Patrick Sobolik and Chris LeDoux for taking care of the snow removal. He also thanked Brenda Johnson for cleaning the church areas that were used by the preschool each day.
Supt. Hunstad presented the Administrative Report:
a. The diplomas will need to be signed prior to the close of the meeting. The six graduates are all on track to graduate.
b. The Special Education Staff worked together on the Paraprofessional schedule for 2021/22. At this time, additional staff is not needed.
c. A few offices/classrooms will need to be moved before fall: Assistant Principal/Speech/SpecialServices/ Special Education/Title/7&8 Science for 2021/22.
d. The Class Trip went well. A huge thank you to C&M Ford for the rental vehicles.
e. The $750 Scholarships from the Class of 2020 have all been claimed.
f. A written request for notification of all meetings has been received from the Kittson County Enterprise.
g. June Board Meeting date: June 23rd (8:00pm)
h. July Board Meeting date: July 28th (morning meeting)
i. Student MCA scores were good in math, and were okay in reading and English. The math curriculum has been in place a few years, while the English is relatively new.
j. The sidewalks did not fare well over the winter. There is now rebar sticking out of the cement. C&J Construction provided a bid of $10,000 to remove and replace the existing sidewalk from the west gym north door just past the steps and also west towards the flagpole.
k. Landscaping will need to be done after the Bus Loading Zone project. Some of the dirt could be used on the playground where the sewer line was dug up.
The next regular board meeting will be held on Wednesday, June 23, 2021, at 8:00 p.m.
Diamond adjourned the meeting at 8:55 p.m.
James Diamond, Chairperson Lacey Lupien, Clerk
(June 9, 2021)
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