MINUTES OF THE REGULAR MEETING OF THE HALLOCK CITY COUNCIL

MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, MAY 3, 2021
CALL TO ORDER:
Mayor Dave Treumer called the regular meeting of the Hallock City Council to order at 5:35 pm on May 3, 2021. Those Present: Mayor Dave Treumer, Mike Totleben, Kevin Waller, Jen Peterson and Naomi Larson.
Also present: City Clerk-Administrator Aimee Sugden, Utility Superintendent Dan Larson, Police Chief Mike Docken, Fire Chief Kevin Klein, Kittson County Enterprise Reporter Anna Jauhola and Hallock Resident Tom Lanctot.
APPROVE AGENDA:
Councilor Waller motioned to approve the agenda. The motion was seconded by Councilor Larson and carried unanimously.
SPECIAL REPORT; JEFF LANGAN, HOUSTON ENGINEERING
Houston Engineering representative, Jeff Langan, attended the meeting to speak about the ongoing dam project. Langan and his team from Houston Engineering met with Mayor Treumer, Councilors Waller & Totleben and other representatives at the dam site prior to the meeting to assess the current state of the project. The group discussed concerns with access to the golf course and Langan was confident changes could be made to ensure better access. A budgetary concern was discussed and Langan apologized for going over on engineering costs from the initial bid.
APPROVAL OF MINUTES:
Councilor Totleben moved to approve the minutes of the regular Hallock City Council Meeting on April 5, 2021. The motion was seconded by Councilor Waller and carried unanimously.
FISCAL & ADMINISTRATIVE ISSUES:
Approval of Bills
Mayor Treumer and Councilor Totleben reviewed bills.
Motion by Councilor Totleben to authorize payment of City bills in the amount of $474,405.52, General fund, checks #11960 to #12003, which includes a transfer of $32,600.00 to the payroll account to cover wages, taxes and benefits. The motion was seconded by Councilor Peterson and carried unanimously.
Mayor Treumer and Councilor Totleben will review bills for the June 7, 2021 meeting.
Budget to Actual Report
Administrator Sugden presented the council with a ‘Budget to Actual’ report for the month of April 2021.
Seasonal Employee Pay Scale
Administrator Sugden presented the council with two options for the summer help pay scale. Motion by Councilor Totleben to adopt pay scale 2021-A. The motion was seconded by Councilor Waller and carried unanimously with Councilor Peterson abstaining.
Hiring Seasonal Employees
Motion by Councilor Larson to hire Matthew Stewart and Alex Lindegard as Summer Maintenance workers, McKenna Peterson, Jenna Davis, Cheyanne Scalese and Megan Larson as Lifeguards and Nick Johnson as Baseball Coach. Each is returning from the 2020 season. The motion was seconded by Councilor Totleben and carried unanimously with Councilor Peterson abstaining.
COVID Time
Motion by Councilor Waller to rescind the previous COVID policy to reimburse employees for quarantining. The motion was seconded by Councilor Larson and carried unanimously.
Fire Department:
Police Chief Klein reported to the council that the department has had a busy year and is on pace to have more calls than the previous year. The bylaw changes implemented earlier this year have already made a positive impact on the department. The new firemen continue to prove themselves as valuable assets to the department. Klein reported an issue with one of the department’s pickups. It is currently at C&M undergoing repairs. Klein reminded the council of the upcoming tri-county emergency drill to take place on Monday, June 21, 2021.
Airport:
Airport Manager Jeremy Seng was absent from the meeting. No report was given.
Utility & Parks Department Report:
Utility Superintendent Dan Larson reported that the playground equipment was all installed. There are some finishing items the crew will continue to work on, but the equipment is ready to be used. Larson informed the council that the department was awarded the MPCA ‘Certificate of Stewardship’ award for compliance with water usage.
Councilor Waller thanked the department for their hard work the last few weeks to get the equipment installed.
Police Report:
Police Chief Docken reported to the council that he ordered 30 new street signs. Most will be installed east of Birch Ave. Docken’s ‘crime tracker’ document was shared with the council.
New Business:
Resolution 2021—04; Authorizing the Two River Golf Club to Dispense Liquor at Hallock City Hall
Motion by Councilor Peterson to approve Resolution 2021-04. The motion was seconded by Councilor Waller and carried unanimously.
Resolution 2021-05; Resolution to Execute Amended Deed
Motion by Councilor Waller to approve Resolution 2021-05. The motion was seconded by Councilor Totleben and carried unanimously.
Kittson County Ag Society; Liquor License
Motion by Councilor Peterson to approve a temporary liquor license for the Kittson County Ag Society (Fair Board). The motion was seconded by Councilor Larson and carried unanimously.
Kittson County Ag Society; Gaming Permit
Motion by Councilor Larson to approve a gaming permit for the Kittson County Ag Society. The motion was seconded by Councilor Waller and carried unanimously.
Zoning Permit 2021-05; M. Boursaw
Motion by Councilor Peterson to approve Zoning Permit 2021-05, construction of a fence. The motion was seconded by Councilor Totleben and carried unanimously.
Zoning Permit 2021-06; S. Prebish
Motion by Councilor Larson to approve Zoning Permit 2021-06, construction of a fence. The motion was seconded by Councilor Peterson and carried unanimously.
Other Business/Announcements
Upcoming Meetings
The next council meeting will be on Monday, June 7, 2021 at 5:30 p.m. at City Hall.
Cleanup Days; Tuesday, May 18 and Thursday, June 20, 10:00 a.m.-8:00 p.m.
Hazardous Waste Pickup; Thursday, June 10, 2021, 9:00 a.m.-12:00 p.m.
Council Roundtable & Public Comment
Resident Tom Lanctot
City resident, Tom Lactot, attended the meeting and informed the council he will be requesting a building permit for a fence for his new dog.
Adjournment
There being no further business, Councilor Waller moved to adjourn the Regular Meeting of the Hallock City Council on May 3, 2021. The motion was seconded by Councilor Peterson and carried unanimously. The meeting adjourned at 7:16 p.m.
Dave Treumer, Mayor Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
(June 23, 2021)
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