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KITTSON COUNTY BOARD PROCEEDINGS April 4, 2023

KITTSON COUNTY BOARD PROCEEDINGS
April 4, 2023

The Kittson County Board of Commissioners met, pursuant to adjournment on April 4, 2023 at 9:00 a.m.
The meeting was called to order by Chairperson Younggren. The pledge to the flag was given.
A motion was made by Commissioner Olson, seconded by Commissioner Gillie and unanimously carried to approve the agenda with the addition of the 911 tower quote.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to approve the Board minutes from the March 21, 2023 Board Meeting.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to approve the Bills and Expense sheets.
Commissioner’s $226,763.85
Auditor’s 3/23/23 $19,029.01 3/10/23 $197,174.85 Meal Reimbursements $338.81
A motion was made by Commissioner Kraulik, seconded by Commissioner Swenson and unanimously carried to approve Per Diems.
Ryan Swenson $510.00
Nathan Kraulik $240.00
Loren Younggren $180.00
Theresia Gillie $760.00
Chuck Dziengel and Jeff Hane presented a request to the Commissioners on a merger between the North Kittson Rural Water and the Kittson Marshall Rural Water agencies. Currently Kittson Marshall is purchasing water from North Kittson and the timing was right to merge the two agencies. Explaining the merger process, Jeff Hane stated that the County Commissioners via support of Resolution #23-9 which supports the merger, would be one of three steps required for the merger to occur. The second step is seeking the approval from Marshall County Commissioners via a Resolution, and a third step presenting the supporting Resolutions at a district court hearing scheduled for April 19, 2023. Asking for the merger to occur July 1, 2023 with the name of Kittson Marshall Water. A motion was made by Commissioner Gillie, seconded by Commissioner Kraulik and unanimously carried to approve Resolution #23-9 supporting the merger.
Andrea Weleski, Highway Engineer presented for approval Resolution #23-13 Spring Road Restrictions. A motion was made by Commissioner Swenson, seconded by Commissioner Olson and unanimously carried to approve Resolution #23-13. Board discussion after the approval covered the timed delay from the State of Minnesota issuing the road weight restrictions and the resolution being passed by the Commissioners. Option of including the authority to follow the state’s guidelines being approved annually at the first Board meeting.
Administrator Buhmann presented Resolution #23-10 Notice of Public Sale of Tax Forfeited Lands, specifically Parcel# 32.0090400, 521 5th St SE, Hallock MN. The property shall be offered for sale by the Kittson County Administrator through sealed bids until the close of business on June 2, 2023. Sealed bids will be opened on June 6, 2023 at the Kittson County Commissioner’s Board meeting at 9:15 a.m. The top three bidders will be selected to participate in an in- person bid process to be held at the Kittson County Courthouse on June 13, 2023 at 8:30 a.m. Each bidder will be allowed three additional bid raises, starting with the low bidder and moving to the second and highest written bidders for possible bid increases. A motion was made by Commissioner Olson, seconded by Commissioner Gillie and unanimously carried to approve Resolution #23-10.
Administrator Buhmann presented Resolution #23-11 Notice of Public Sale of Abandoned Personal Items at a Tax Forfeited Parcel, specifically Parcel# 32.0090400, 521 5th St SE, Hallock MN. The County Board authorizes the County Administrator/Auditor Treasurer to hold a sale on Saturday June 3, 2023 from 8 a.m. to 12 p.m. a public sale with the personnel items left in the tax forfeited property at 521 5th St SE Hallock to be sold. Sealed bids on the 2002 Buick Park Avenue, VIN# 1G4CW54K424160409, 3.8 L V6 Cyl. left at the property, will be taken at the sale. Bids will be opened at the June 6, 2023 Kittson County Commissioner’s meeting. A motion was made by Commissioner Gillie, seconded by Commissioner Kraulik and unanimously carried to approve Resolution #23-11.
Administrator Buhmann presented Resolution #23-12 Declaring a State of Emergency in anticipation of the 2023 Spring Flood in Kittson County. A motion was made by Commissioner Kraulik, seconded by Commissioner Swenson and unanimously approved Resolution #23-12.
Administrator Buhmann presented a quote from MARCO to upgrade the virtual machine server software in the amount of $5,078 for the software and $10,715 for professional service labor for a total of $15,715.00. A motion was made by Commissioner Olson, seconded by Commissioner Swenson and unanimously carried to approve the contract. Buhmann shared with the Board that the physical replacement of the servers will not need to happen this year, however in 2024 the server and the Storage Area Network (SAN) would need to be replaced at the same time with an estimate of $100,000.00.
Administrator Buhmann shared the quote from Stone’s Mobile Radio Inc. for the installation of the microwave equipment on the 911 tower. Total quote is for $19,980.00 and will be paid for through the 911 account. A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to approve the payment.
Administrator Buhmann presented on the duties and responsibilities as outlined in Minnesota Statutes that the County Board can authorize the County Auditor/Treasure to perform when dealing with tax forfeited properties and abandoned personal items. With Board permission the Auditor can take steps to protect and secure properties and to provide maintenance of the properties to prevent any loss. Buhmann has currently been performing some of these duties without having officially received Board approval and was requesting this of the board. A motion was made by Commissioner Swenson, seconded by Commissioner Kraulik and unanimously carried to approved to authorize Buhmann to take the necessary steps to protect the tax forfeited properties.
Buhmann requested setting the following dates and times for Commissioner workshops-April 11, 2023 and April 25, 2023 both starting at 9 a.m. A motion was made by Commissioner Gillie, seconded by Commissioner Younggren and unanimously carried to set the workshop dates.
Presented to the Board was a 2020 Minnesota Department of Revenue report on Kittson County’s sale and use tax. Outlined in the report was the $25,985,414 in taxable sales occurring within Kittson County, generating $1,901,161 in taxes. Administrator Buhmann shared that the recent discussions on implementing a Local Options Sales Tax would generate, using the numbers from this report, approximately $129,000 additional funding.
Administrator Buhmann shared copies of Association of Minnesota Counties (AMC) 2023 Directory handbook.
Under Correspondences, Buhmann shared the Annual Report from the Minnesota Statewide Independent Living Council and a letter containing a pipeline safety survey.
Commissioner Swenson reported meeting with officials from Hampden township to discuss improvement to County Ditch #13. He has completed an application for a permit and has turned it over to the officials to gather the needed landowner signatures. Commissioner Kraulik reported attending a recent City of Karlstad Council meeting where the city is looking to develop a local ordinance on ATV and golfcart usage within the city limits. Discussed how the County nor State of Minnesota has no ATV trails available to riders within the county. Commissioner Younggren reported on attending the Substance Abuse Prevention Taskforce meeting. Discussion included identifying the THC infused gummies that are now available for purchase. No report from Commissioner Olson. Commissioner Gillie reported on attending a meeting with landowners along CSAH #10 regarding right of way acquisition for the summer road project. Attended Aluma meeting where the discussion included hiring a new human resource staff, improving marketing and communication about Aluma and that they like several businesses are trying to fill job openings. Gillie attended the AMC Conference on leadership future planning and how to professionally interact with individuals who may not agree with your point of view. Accomplish what you want from life activity had the participants writing their own obituaries. Gillie attended the Minnesota Rural Counties Zoom meeting where a delivery fee of $0.75 per delivered package is being proposed at the state with the fees collected by the state estimated to be $200 million. County program aid is currently at $30 million in the Governor’s budget and $110 million in current House and Senate bill. There is an ask for state funding to address emergency snow removal that counties have had to deal with this winter.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to adjourn the meeting at 10:15 a.m.
Loren Younggren,
Kittson County Board Chair
ATTEST: Brian E. Buhmann,
Kittson County Administrator
(April 26, 2023)
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