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LANCASTER SCHOOL BOARD PROCEEDINGS

LANCASTER SCHOOL BOARD
PROCEEDINGS

The Lancaster School Board met in regular session on Wednesday, May 17, 2023, at 7:00 p.m. in the Superintendent’s Office. The following members were present: James Diamond, Lacey Lupien, Matt Nordin, Justin Peterson, Jim Scalese and Brittany Swenson. Also present were Superintendent Nicole Thompson, Assistant Principal Drew Kjono, Teacher Rep. Lisa Rynning, Kittson County Enterprise Anna Jauhola and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call.
The Pledge of Allegiance was recited by those in attendance. The agenda was presented.
On a motion by Peterson, second by Nordin, the agenda was approved as presented.
On a motion by Nordin, second by Scalese, the consent agenda was approved as presented.
Items included:
*The minutes of the April 25, 2023, regular meeting were approved with one correction.
*Electronic Funds Transfers (EFTs) in the amount of $113,622.65.
*Payroll EFTs in the amount of $120,741.81.
*Credit Card EFTs in the amount of $4,059.16.
*Monthly bills for the regular and the activity account in the amount of $64,749.90.
Check numbers 42408-42460.
*The Budget Comparison and Treasurer’s reports were reviewed.
On a motion by Diamond, second by Nordin and carried: Be It Resolved, that the Board of Education of Independent School District 356, grants the Business Manager permission to make year-end transfers and pay accounts payables as of June 30, 2023.
On a motion by Nordin, second by Scalese and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Kittson County Central Game Worker Compensation rates as presented. Abstained: Peterson.
On a motion by Lupien, second by Swenson and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Mark Bernstrom as Dean of Students/Activities Director effective July 1, 2023, for the 2023/24 and 2024/25 school years.
On a motion by Peterson, second by Swenson and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Tracy Larson as a long-term sub for the First Grade Teacher from August 28, 2023, through December 22, 2023.
On a motion by Nordin, second by Peterson and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Jim Scalese as KCC Junior Varsity Football Coach effective immediately.
On a motion by Peterson, second by Scalese and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Tom Vig as KCC Junior Varsity Football Coach beginning with the 2023 football season.
On a motion by Lupien, second by Nordin and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Summer School Teacher Contract with Macy Cosley for the summer of 2023.
On a motion by Nordin, second by Swenson and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Summer School Paraprofessional Contract with Tracy Larson, Alaura Sjoegren, and Megan Hendrickson for the summer of 2023.
On a motion by Peterson, second by Lupien and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Lane Change Request of Andrea Sele to move from MA to MA+15 effective May 17, 2023.
On a motion by Scalese, second by Peterson and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Lane Change Request of Tiffany Sjostrand to move from BA+15 to Masters effective with the start of the 2023/24 school year.
On a motion by Peterson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the following students: Braden Faken, Dylan Johnson, Silver Kraska, Julia Kujava, Jonathan Lenhart, Jonathon Peterson, Chisum Schmiedeberg, Siri Stenmark, Jazzlyn Thompson, Ted Webster, and Eyan Whitlock, upon successful completion of their coursework, be granted a high school diploma.
Discussion was held the Student Handbook. A Code of Conduct section has been added; this is a piece that has been missing.
On a motion by Nordin, second by Scalese and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the final reading of the 2023/24 Student Handbook, including the addition of the Code of Conduct section, as presented.
Supt. Thompson noted that no changes from last month have been made to the Employee Handbook.
On a motion by Scalese, second by Nordin and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the final reading of the 2023/24 Employee Handbook, as presented.
The first E-Learning Day has occurred. The Attendance section of the E-Learning Plan has been updated to include a more streamlined attendance check in procedure, primarily for the high school.
On a motion by Swenson, second by Nordin and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the revision to the Attendance section of the E-Learning Plan.
On a motion by Peterson, second by Scalese and carried: Be It Resolved, that the Board of Education of Independent School District 356, acknowledges the review of the 2022/23 School Year Calendar including storm, funeral, football and E-Learning days.
The Back to School Open House is on August 30th. School Board Members are needed to grill hot dogs and hamburgers. Nordin volunteered to help. This will be discussed later in the summer.
On a motion by Lupien, second by Scalese and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Membership Renewal with the Minnesota State High School League for the 2023/24 school year.
On a motion by Nordin, second by Peterson and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the terms of the Northwest Service Cooperative Environmental Health & Safety 3-Year Service Agreement as presented.
Assistant Principal Report
a. The 6th Grade St. Paul Field Trip was a success! The students had made a thank you and each wrote what they liked most about the trip.
b. Elementary flag football signups for fall have been released. Coaching needs will need to be determined. The schedule will be based on the Varsity Football schedule.
c. Awards Day is next Wednesday, May 24th. The Elementary program begins at 12:30pm; the High School is at 1:30pm. The event will be streamed.
d. AP Kjono has been working on the 2023/24 school year MCCC reporting and hopes to have it pretty much done before his time here is up. The MCCC aligns the students, classes etc. with the state standards. The report is actually due in December. AP Kjono is also working on the high school classes and schedules for fall in Synergy.
e. Lupien inquired about hockey. Kjono will check into the team level plan (Varsity, JV, Bantams) for 23/24. The Hockey Head Coach position is still open as well.
Superintendent Report
a. The MCA results were shared with the group for math, reading and science. These results do not include those students who opted out. Mrs. Thompson felt that in some of the grades, the students did not take it seriously as their results were lower than they should have been.
b. The juniors ACT results are in. They did a great job. There are only five of them this year. Math normal range is 212 and there was a 22 and a 24. There was a reading score of 32! Mrs. Thompson commended the Juniors on their testing.
c. Large summer projects were discussed. Supt. Thompson has received three estimates for the parking lot/bus zone project. Agassiz $67,900, Knife River $75,037.94, and Zavoral $79,988. Supt. Thompson will contact Agassiz to have the estimate adjusted to include five inches of asphalt instead of four.
On a motion by Nordin, second by Peterson and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the lowest bid for the parking lot / bus zone project, following the updated 5” bus zone asphalt quote.
d. The City of Lancaster will pay one-half of the cost of a truck load of agrilime for the Athletic Complex.
e. The LEFSA project is moving along. We met with a lawyer this week and will connect with an accountant soon as well.
f. The Food Service Department will be offering free meals this summer from June 5th – 29th. Serving time will be from 10:30am – 12:30pm Monday through Thursday. The goal is to serve 100 meals a day. The program is open to anyone age 2 – 18. The meals have to be eaten onsite. The custodians will set some tables up outside the kitchen for those who don’t want to eat in the cafeteria. Alana Scalese and Heather Anderson will run the program.
g. The next regular June Board Meeting is set for June 28th at 7:00pm.
h. The July Board Meeting date is July 19th.
i. There is a Negotiations meeting on June 28th at 6:30pm.
Diamond adjourned the meeting at 7:51 p.m.
James Diamond, Chairperson Lacey Lupien, Clerk
(June 28, 2023)
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