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Hallock City Council Minutes June 5, June 20, 2023

MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, JUNE 5, 2023

CALL TO ORDER
Mayor Treumer called the regular meeting of the Hallock City Council to order at 5:35 pm on June 5, 2023. Those Present: David Treumer, Mike Totleben, Naomi Larson. Kevin Waller and Jennifer Peterson.
Also present: City Administrator Aimee Sugden, Fire Chief Kevin Klein, Utility Superintendent Dan Larson, Police Chief Mike Docken and Kittson County Enterprise Reporter Anna Jauhola.
APPROVE AGENDA
Councilor Larson motioned to approve the agenda. The motion was seconded by Councilor Peterson and carried unanimously.
APPROVAL OF MINUTES
Councilor Totleben moved to approve the minutes of the Regular City Council meeting on May 1, 2023. The motion was seconded by Councilor Larson and carried unanimously.
FISCAL & ADMINISTRATIVE ISSUES
Motion by Councilor Totleben to authorize payment of City bills as listed;
General Fund Amount; $113,949.11
Total Check Amount; $178,202.59 (AF),
$22,472.38 (UVB)
Check Numbers; 13011-13056 (AF),
15930 (UVB)
EChecks; 11567E (AF),
573E-580E (UVB)
Payroll Transfer (covers wages, taxes and benefits); $45,700.00
The motion was seconded by Councilor Waller and carried unanimously.
Mayor Treumer and Councilor Totleben will review bills for the July 2023 meeting.
Budget to Actual Report
Administrator Sugden presented the Budget to Actual Report.
Juneteenth
Juneteenth was declared an official state holiday during the 2023 legislative session. No public business may be conducted on June 19 (of any calendar year). According to the League of Minnesota Cities, no council action is required to approve the holiday.
The council will revisit the holidays employees receive when they approve the final version of the handbook.
Employee Handbook Review
The council reviewed the sections regarding Sexual Harassment and Respectful Workplace Policy. They had no changes to offer for those sections.
The full handbook will be voted on and approved once the council has reviewed all sections.
Hiring; Summer Maintenance I
Motion by Councilor Waller to approve hiring Jameson Turner as a Summer Maintenance I worker at Step 1 on the pay schedule. The motion was seconded by Councilor Larson and carried unanimously.
Fire Department
Fire Chief Kevin Klein reported;
• Seven firemen passed the interior burn portion of the Firefighter Training course and are officially firemen.
• The department will be reviewing their ISO rating this week. The rating affects fire insurance for homeowners within a 5-mile radius. The department is currently rated a 4, a rating very few volunteer fire departments achieve. Klein credits their success to their work with NFPA compliance.
Police Department
Police Chief Mike Docken reported;
• A blighted house located at 210 6th St SE has been torn down.
• Several trees were cut down over the weekend.
• Received his new computer and hardware. Wiktel will be assisting with setup in the next few weeks.
Utilities, Streets + Parks Department
Utility Superintendent Larson reported;
• As anticipated, May was a very busy month. The crew kept busy with preparing the pool to open, mowing, street sweeping and more.
• Repaired a seam at the pool, fixed a furnace issue that arose upon startup and painted the pool.
• Justin spent time sweeping streets and will do an extra pass through downtown and the parade route this week (in anticipation of the All-School Reunion).
• Dan completed his online wastewater training.
• Dan and Aimee are working with Bakken Construction on utilities in the Elementary Hill addition.
• Cleaned out the boat landing, there was a lot of silt from flooding.
• The crew is preparing for next week’s gas inspection.
Road Repair Estimates
Larson presented the council with road repair estimates from Zavarol Construction and Aggasiz Asphalt. Each contained estimates for several areas in town. Sugden suggested they ask each contractor to provide a few additional quotes and the council make a final determination at a council meeting later this month. The council budgeted $75,000 for road repairs in the 2023 budget.
MMUA Welding Contact
Motion by Councilor Peterson to approve a group welding contract from Minnesota Municipal Utilities Association. The motion was seconded by Councilor Totleben and carried unanimously.
Airport Department
Resolution 2023-03; Airport Maintenance + Operations
Motion by Councilor Totleben to approve Resolution 2023-03, AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT. The motion was seconded by Councilor Waller and carried unanimously.
Resolution 2023-04; Fund Transfer
Motion by Councilor Peterson to approve Resolution 2023-04, APPROVING AN AGREEMENT FOR TRANSFER OF FEDERAL AIRPORT ENTITLEMENT FUNDING TO THE CITY OF MOORHEAD. The motion was seconded by Councilor Waller and carried unanimously.
New Business
Elementary Hill Infrastructure
Appointed Mayor Treumer and Councilor Larson were appointed to a committee to work with Administrator Sugden and Superintendent Larson to make plans for utility installation in the Elementary Hill addition.
County Road Closure Fees
Kittson County has implemented fees for closing county-owned roads and using barricades in 2023. While the city does maintenance and snow removal on these roads, Kittson County owns Birch Ave and 2nd Street (main street). Main Street is occasionally shut down for community events and activities. Fees are $25/day or $100 annually for street closures and $4/day for each barricade rented.
Motion by Councilor Totleben to pay the fees associated with closing 2nd Street for the upcoming Celebrate Hallock/All-School Reunion and annual closure fee. The motion was seconded by Councilor Larson and carried unanimously.
Temporary Liquor License; Kittson County Ag Society
Motion by Councilor Peterson to approve a temporary liquor license for the Kittson County Ag Society for July 26 and July 27-30, 2023. The motion was seconded by Councilor Waller and carried unanimously.
Gaming Permits; Kittson County Ag Society + Kittson Memorial Foundation
Motion by Councilor Larson to approve an application for a gaming permit for the Kittson County Ag Society. The motion was seconded by Councilor Peterson and carried unanimously.
Motion by Councilor Totleben to approve an application for a gaming permit for the Kittson Memorial Foundation. The motion was seconded by Councilor Waller and carried unanimously.
Building/Zoning Permit 2023-03; Muir Garage
Motion by Mayor Treumer to approve Building/Zoning Permit 2023-03 (with a variance for larger size) for J. Muir. The motion was seconded by Councilor Larson and carried unanimously.
Building/Zoning Permit 2023-04; Denney Fence
Motion by Councilor Peterson to approve Building/Zoning Permit 2023-04 for T. Denney. The motion was seconded by Councilor Totleben and carried unanimously.
Council Roundtable & Public Comment
None
Other Business/Announcements
Upcoming Meetings/Events
Next Meeting; July 10, 2023 (Hallock Senior Center)
Celebrate Hallock/All-School Reunion: June 8-10, 2023
Office Closed; Tuesday, July 4, 2023
Adjournment
There being no further business, Councilor Peterson moved to adjourn the Regular Meeting of the Hallock City Council on June 5, 2023. The motion was seconded by Councilor Totleben and carried unanimously. The meeting adjourned at 7:16 p.m.
Dave Treumer, Mayor
Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
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MINUTES OF THE SPECIAL MEETING
OF THE HALLOCK CITY COUNCIL
TUESDAY, JUNE 20, 2023
CALL TO ORDER
Mayor Treumer called the special meeting of the Hallock City Council to order at 5:35 pm on June 20, 2023. Those Present: David Treumer, Mike Totleben, Naomi Larson and Kevin Waller.
Also present: City Administrator Aimee Sugden, Utility Superintendent Dan Larson and Kittson County Enterprise Reporter Margie Holmgren.
APPROVE AGENDA
Councilor Waller motioned to approve the agenda. The motion was seconded by Councilor Larson and carried unanimously.
CLOSED SESSION: KENDRA OLSON, PEMBERTON LAW
Councilor Waller moved to close the special council meeting at 5:42 p.m. for a closed session with attorney Kendra Olson. The motion was seconded by Councilor Totleben and carried unanimously.
Mayor Treumer re-opened the meeting at 6:10 p.m.
New Business
Temporary Office Employee
Motion by Councilor Larson to approve the hiring of Jessie Muir as a Temporary Office Employee at $17/hour. The motion was seconded by Councilor Totleben and carried unanimously.
Old Business
Road Repairs
Administrator Sugden and Utility Superintendent Larson presented the council with estimates for repairing portions of Douglas Ave, Columbus Ave, 6th Street, 4th Street and the Kittson Memorial Emergency Room Entrance. Estimates were provided from Zavarol Construction and Agassiz Asphalt. Zavarol Construction noted their availability while Agassiz Asphalt noted their lack of availability this summer.
Motion by Councilor Waller to accept all of the provided estimates from Zavarol Construction. The motion was seconded by Councilor Totleben and carried unanimously.
Adjournment
There being no further business, Councilor Larson moved to adjourn the Special Meeting of the Hallock City Council on June 20, 2023. The motion was seconded by Councilor Totleben and carried unanimously. The meeting adjourned at 6:31 p.m.
Dave Treumer, Mayor
Aimee Sugden, City Administrator
Minutes prepared by Aimee Sugden
(July 19, 2023)
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