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KITTSON COUNTY BOARD PROCEEDINGS JUNE 20, 2023

KITTSON COUNTY BOARD PROCEEDINGS
JUNE 20, 2023

The Kittson County Board of Commissioners met, pursuant to adjournment on June 20, 2023 at 5:00 p.m.
The meeting was called to order by Chairperson Younggren. The pledge to the flag was given.
A motion was made by Commissioner Gillie, seconded by Commissioner Kraulik and unanimously carried to approve the agenda with the additions: bills for Social Services, Highway and Sheriff Departments. State of Minnesota Overpayment in TANF reimbursement. Closed Session Per MN Statutes 13D.o3 Labor Negotiations.
A motion was made by Commissioner Olson, seconded by Commissioner Swenson and unanimously carried to approve the Board minutes from the June 6, 2023 special Board meeting.
A motion was made by Commissioner Olson, seconded by Commissioner Gillie and unanimously carried to approve the bills and expense sheets.
Commissioner’s $3,872,741.69
Administrator Buhmann shared that the county received a notice from the State of Minnesota that the May reimbursement for TANF expenses was in error and that the State had overpaid the county two million, six hundred forty thousand six hundred eight dollars and nineteen cents ($2,640,608.19)
Scot Olson, Emergency Management Services Director updated the Commissioners on the recent Canadian-Pacific train derailment just south of Lancaster, MN. U.S. Highway 59 is expected to open June 21, 2023. All cars have been cleared and moved to the west of the tracks. Shoulder work has started along Highway 59 and a scheduled repair of approximately eight hundred (800) feet of highway will be repaired in mid-July. Olson shared that there will be a household hazardous waste collection day, June 29 at the Hallock Ice Arena for citizens to drop off their products from 9 a.m. to noon and then 1 p.m. in Kennedy.
Buhmann presented to the Commissioners the annual Multi- County Housing and Redevelopment Authority request to levy an amount up to twenty-five percent (25%) of 0.0185 per cent of taxable market value. A motion was made by Commissioner Olson, seconded by Commissioner Gillie, and unanimously carried to approve the request. Estimate is approximately $78,000 based on the 2023 taxable market value county-wide.
Buhmann presented an application from Far North Spirits annual liquor licenses for Off Sale and Cocktail Room, July 16, 2023 through July 16, 2024. A motion was made by Commissioner Gillie, seconded by Commissioner Swenson, and unanimously carried to approve the applications.
Buhmann presented for approval of final sale of Parcel # 32.0090400, Eklunds 1st Hallock, Lot 6, Block 7, physical address of: 521 5th St. SE, Hallock, MN to Jayden Swenson for the purchase price of one hundred thirty-one thousand dollars ($131,000.00), with fees the total will be one hundred thirty-five thousand four hundred thirty-three dollars and thirty cents ($135,433.30). A motion was made by Commissioner Swenson, seconded by Commissioner Olson, and unanimously carried to approve the sale.
Buhmann presented for approval of sales from the tax forfeiture auction held June 14, 2023, seven properties were sold, one placed in an over the counter status. Sale netted three thousand three hundred twenty-five dollars ($3,325) not including the filing fees. A motion was made by Commissioner Gillie, seconded by Commissioner Kraulik, and unanimously carried to approve the sale.
Buhmann presented for approval the recommendation of David Drowns and Associates for conducting a Market Analysis and Collaboration of the employee salary job descriptions and salary schedule. Two vendors presented to the Commissioners during the May 23rd and June 6th workshops and the Board discussion was that the David Drowns and Associate proposal fit the County’s need the best. This option allowed for an annual on-going maintenance of the job descriptions. Costs are sixteen thousand one hundred seventy-five dollars ($16,175.00) as presented during the workshop and eight thousand dollars ($8,000.00) for the on-going maintenance. A motion was made by Commissioner Gillie, seconded by Commissioner Olson, and unanimously carried to approve the contract.
Buhmann presented for approval the options of contracting for assistance in preparing the process of the issuing of general obligation bonds for county capital improvement projects. Two vendors presented proposals which were well presented and informative, with the Board feeling that the Northland Securities firm was a better fit for the County. A motion was made by Commissioner Swenson, seconded by Commissioner Olson, and unanimously carried to approve the contract.
Administrator Buhmann presented Beau Bakken’s resignation as part-time custodian effective June 23, 2023. A motion was made by Commissioner Olson, seconded by Commissioner Kraulik and unanimously carried to approve the resignation and to advertise the opening.
Buhmann presented his resignation as County Administrator/Auditor/ Treasurer as he has accepted a position with Cass County, Minnesota to be their new Health, Human and Veteran Services Director. His last day physically in the office will be August 2, 2023. A motion was made with regrets by Commissioner Gillie, seconded by Commissioner Swenson, and unanimously carried to approve the resignation.
A brief summary of the June 13, 2023 was provided by Buhmann which included discussion of the selection of a vendor for the wage study and for the assistance in the bonding process, John Wynne presenting on applying for a six hundred thousand dollar ($600,000) grant for the repairs of homes in rural Kittson County and the transitioning of his position with an interim administrator.
Buhmann reminded the Commissioners of the public hearing for County Ditch # 7 scheduled for June 29, 2023 at 8 a.m. Buhmann also reminded the Board of the scheduled workshop for Tuesday June 27, 2023 at 9 a.m.
Buhmann shared the latest report from the Minnesota State Demographic Center on populations in Kittson County’s cities and townships. It appears that there has been an increase to a population of 4,301.
Committee reports were skipped.
A motion was made by Commissioner Olson, seconded by Commissioner Gillie and unanimously carried to go into closed session to discuss Labor negotiations under MN. Statutes 13D.03 at 5:38 p.m.
A motion was made by Commissioner Gillie, seconded by Commissioner Kraulik and unanimously carried to re-open the meeting at 5:55 p.m. Buhmann provided a brief summary of the closed session in which the Board discussed allowing the personnel committee (Commissioners Olson and Younggren) to negotiate a contract for an interim county administrator. A motion was made by Commissioner Olson, seconded by Commissioner Swenson and unanimously carried to authorize the Personnel Committee to negotiate with a possible candidate to fill an interim county administrator position.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to adjourn the meeting at 5:59 p.m.
Loren Younggren,
Kittson County Board Chair
ATTEST: Brian E. Buhmann,
Kittson County Administrator
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KITTSON COUNTY BOARD OF APPEAL AND EQUALIZATION
JUNE 20, 2023

The Kittson County Board of Appeal and Equalization met Tuesday, June 20, 2023 at 6:00 p.m.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to open the Board of Appeals and Equalization at 6 p.m.
The following members were present: Commissioners Gillie, Olson, Kraulik, Younggren, Swenson and County Administrator Buhmann. Also in attendance were County Assessor Heather Bruley, Deputy Assessors Alyssa Gustafson Senior Accredited Minnesota Assessor (SAMA) and Assessor trainee Danielle Weleski.
The Oath of Office to the Commissioners was administered.
Chair Younggren volunteered to serve as Chairperson to the Board of Appeals and Equalization for 2023. County Administrator Buhmann volunteered to serve as Clerk to the Board of Appeal and Equalization for 2023.
Commissioners Olson and Swenson were encouraged to complete the on-line training for the County Board of Appeal and Equalization before the February of 2024.
No appeals were presented to the Board of Appeal and Equalization by the County Assessor’s Office.
Two change orders from the State of Minnesota were presented to the Board of Appeal and Equalization by the County Assessor’s Office. Residential Structures only in the City of Karlstad and Agricultural (2A) Land only in the Township of Spring Brook. Both having change orders to increase values by five percent (5%).
Bruley reviewed and presented several charts and graphs showing the average tillable land values per section and values of bordering counties; average tillable and values per township; estimated market value comparisons for 2022 and 2023 and new construction and destruction by township and city. Bruley stated that her staff have completed the assessments of properties included in the Kittson Central School District this spring. Busiest location for land sales is in the township of Spring Brook. The high Estimated Market Value by Taxing District 2022/2023 showed and estimated value increase of three hundred forty-seven million dollars ($347 million) for the County when the state assessed properties are included in the report. Total Parcel count for Kittson County is at nine thousand three hundred fifty-one (9,351).
A motion was made by Commissioner Olson, seconded by Commissioner Gillie and unanimously carried to accept the assessments for the unorganized townships of Klondike, Peatland, McKinley and North Red River.
A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to accept the 2023 Assessments, Payable in 2024 for Kittson County as presented to the County Board of Appeal and Equalization by the County Assessor’s Office.
As there were no appointments made to present an appeal to the Board, a motion was made by Commissioner Kraulik, seconded by Commissioner Swenson and unanimously carried to adjourn the 2022 County Board of Appeal and Equalization meeting at 7:01 p.m.
Loren Younggren,
County Board Chair
Kittson County Board of Appeal
and Equalization
ATTEST: Brian E. Buhmann,
County Administrator and Clerk
Kittson County Board of Appeal
and Equalization
(July 19, 2023)
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