KITTSON COUNTY BOARD PROCEEDINGS
November 21, 2023
The Kittson County Board of Commissioners met, pursuant to adjournment on November 21, 2023 at 9:00 a.m. Commissioner Younggren wasn’t in attendance with an excused absence.
The meeting was called to order by Chairperson Kraulik. The pledge to the flag was given.
Some additions to the agenda were presented by Chairperson Kraulik: Add approval for Northwest Services Cooperative for an asbestos survey for the courthouse, add Jeanna Kujava with a Public Health Report, add correspondence and committee reports. A motion was made by Commissioner Gillie, seconded by Commissioner Swenson and unanimously carried to approve the agenda with the additions. Motion carried.
A motion was made by Commissioner Olson, seconded by Commissioner Swenson and unanimously carried to approve the Board minutes from the November 7, 2023, Board meeting.
A motion was made by Commissioner Gillie to pull the bill being paid to the Kittson County Highway Department pending further discussion, seconded by Commissioner Olson, and unanimously carried to approve the Bills and Meal Reimbursements.
Meal Reimbursements $167.71
Jeanna Kujava, Public Health Director, provided an update of the last few months in the Public Health Department office. To increase capacity, Kujava applied to be assigned an AmeriCorps volunteer. The assigned volunteer, Jacey Spaeth, was brought on to expand workforce capacity as Project Health Coordinator. The position is a 9-month assignment and is primarily remote-based. The focus area is communication and raising awareness as well as the creation of brochures and a website. The Quin website went live November 20, 2023, and encompasses the five counties within the Quin Community Health Services. When the assignment concludes, the volunteer can opt to renew her assignment, be reassigned, or apply for a permanent position.
Jeanna continues to serve as the facilitator for the Opioid Settlement funds coming into Kittson County. Allocations for the money are still under consideration. Commissioner Gillie noted that Dancing Sky would be providing additional grant money due to limited resources in the area.
Matt Vig, Kittson County Sheriff, requested approval to hire Cassandra Gustafson as part-time dispatcher/jailer as a Band 23-4, Step 3 at $24.46 hourly, with a start date of November 22, 2023, and a promotion to B23-4, Step 4 at $24.96 as of January 1, 2024. A motion was made by Commissioner Gillie, seconded by Commissioner Olson. Motion carried.
A motion to close the meeting was made by Commissioner Olson. Commissioner Gillie seconded the motion. The meeting was closed.
A brief discussion of the amendments to the contract with H2Overviewers was held. Commissioner Gillie moved to approve the amendments and sign the contract. Commissioner Swenson seconded the motions. Motion carried.
A motion to open the meeting was made by Commissioner Olson. Commissioner Swenson seconded the motion. The meeting was opened.
Interim County Administrator / Social Services Direct Kathy Johnson presented the 2024 Alluma Contract, where Kittson County agrees to purchase mental health, substance use disorder and co-occurring services in clinics, community, schools or other co-located settings. This is an annual contract. With the contract, the county is allowed a member on the Alluma board. Commissioner Gillie serves as Chairperson of the board; as such, Commissioner Gillie abstained. Commissioner Swenson moved to accept the contract. Commissioner Olson seconded. Motion carried.
Johnson also presented the contract with Audacious Inquiry, LLC, for which there is no cost. The contract includes a multi-party agreement between AI, MN DHS, and Kittson County. A motion to approve was made by Commissioner Swenson and seconded by Commissioner Olson. Motion carried. Attachment A.2 to Multi-Party Participation Agreement: conditions of participation included in the CMS Interoperability and Final Rule directing notice of hospitalizations to primary care providers compliance. The EAS e-notification service is intended to facilitate compliance with the Federal Conditions of Participation Agreement. A motion to approve was made by Commissioner Gillie and seconded by Commissioner Swenson. Motion carried. The Business Associate Agreement’s purpose is to satisfy certain standards and requirement of both the HIPPA and the HITECH Acts. A motion to approve was made by Commissioner Olson and seconded by Commissioner Gillie. Motion carried.
Johnson also presented the annual contract for Tri-Valley: T.H.E. Bus Contract. County funding encumbered outside of Karlstad and Hallock:
00-05 miles: $3.00 for pickup/
$3.00 for return
05-10 miles: $4.00 for pickup/
$4.00 for return
10-15 miles: $5.00 for pickup/
$5.00 for return
15-20 miles: $6.00 for pickup/
$6.00 for return
For trips beyond 20 miles:
$1.00 is added for every 5 miles
The bus is available for all public use. For those who are eligible for Social Services programs, trips are paid for by Social Services. A motion to approve was made by Commissioner Swenson. Commissioner Olson seconded the motion. Motion carried.
Johnson also presented for post-approval a grant agreement. The Minnesota Department of Public Safety grant of $19,348.00 is for reimbursement for eligible expenses. Commissioner Gillie moved to approve. The motion was seconded by Commissioner Swenson. Motion carried.
Johnson also presented Rinke Noonan’s hourly rate adjustment for approval. Rinke Noonan is the drainage ditch legal authorities used by Kittson County. A 3-year contract was entered in 2021. The adjusted rates, effective January 1, 2024, are as follows:
Senior Attorneys (7+ years’ experience): $415.00 hourly
Associate Attorneys (4-7 years’ experience): $330.00 hourly
Associate Attorneys (0-3 years’ experience): $290.00 hourly
Paralegals, Legal Technicians: $145.00 – $255.00 hourly
Clerical Staff: No Charge
Commissioner Olson moved to approve the motion, seconded by Commissioner Gillie. Motion carried.
Shirley Swenson, Chief Financial Officer, requested approval to hire Jen Burton, current Department of Motor Vehicle License Specialist, as the Payroll Services Specialist at a B-23 Step 8 at $26.06 hourly, beginning November 27, 2023. The position was posted for 5 days internally and garnered only one applicant. Burton has 15 years of previous payroll experience. Commissioner Olson moved to approve the motion. Commissioner Gillie seconded. Motion carried.
Swenson also requested permission to internally post the License Specialist position for 5 days. If there are no applicants, Swenson requests to advertise the position. Commissioner Swenson approved the motion, seconded by Commissioner Gillie. Motion carried.
Interim Administrator Johnson requested permission to hire Social Services Eligibility Worker. This position has been approved by the personnel committee for approval for Daniella Steyn, former Front Desk, with no band, grade, or pay change. A motion to approve was made by Commissioner Gillie and seconded by Commissioner Swenson. Motion carried.
Johnson also presented a proposal for surveyance of the building for asbestos by Brian Byklum of Northwest Service Cooperative with a cost of $1,750.00. A motion to approve the contract was made by Commissioner Olson and seconded by Commissioner Swenson. Motion carried.
Johnson presented the Administrator Update with a reminder of the County Board Workshop on November 28, 2023, at 9:00 a.m. with a presentation from David Drown & Associates at 8:45 a.m.
Committee Reports were given by Commissioner Gillie, including an Extension meeting where there are board member positions to be filled. The budget and Farm Family of the Year were discussed. Kaiya Novacek gave an update on 4H membership and volunteer enrollment as well as upcoming events and recent awards.
The County Substance Abuse Prevention Task Force met for their first annual meeting. The Little Brother, Little Sister program was discussed. Tim Denney spoke about opioid abuse and climbing suicide rates. Requests for training with the Hallock and Karlstad Ambulance crews were discussed.
The AMC Futures Task Force met at Camp Ripley to discuss veterans and their difficulties receiving benefits and assistance along with Post-Traumatic Stress Disorder in the veteran community.
Commissioner Swenson met with Will Kolbuk of RW Clean Energy, who has requested a meeting to discuss leases for 14-15 wind turbines along the CR11 corridor with 1 acre per site. This would be a 70-megawatt project.
Commissioner Swenson made a motion to adjourn the meeting, seconded by Commissioner Olson. Motion carried.
Kittson County Board Chair
ATTEST: Shirley Swenson,
Kittson County CFO
(December 13, 2023)