Lancaster School Board Sept. 19, 2018

LANCASTER SCHOOL BOARD
PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, September 19, 2018, at 8:00 p.m. in the district office.  The following members were present: Diamond, Hanson, Jerome, Nelson, and Nordin.  Also present were Supt. Hunstad, Teacher Rep. Julie Nordin, and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call.  The Pledge of Allegiance was recited by those in attendance.
The agenda was approved on a motion by Hanson, second by Nordin.  UC.
On a motion by Nordin, second by Hanson, the consent agenda was approved as presented.   UC.  Items included:
• The minutes of the August 10, 2018, regular meeting were approved.
• Electronic Funds Transfers (EFTs) in the amount of $31,066.91, Payroll EFTs in the amount of $47,291.19, and monthly bills for June in the amount of $92,986.53.  Check numbers 39610-39656 and 939610-939630.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
• A music donation in the amount of $509.90 was accepted from Julie and Galen Nordin.
On a motion by Hanson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, certifies the maximum taxes payable for 2019.
On a motion by Nordin, second by Nelson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Staff Development waiver for the 2018/19 school year.
On a motion by Diamond, second by Hanson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the transfer for Galen Nordin back to Regular Route Driver (3 hours per day) effective for the 2018/19 school year.
On a motion by Hanson, second by Jerome, and carried: Be It Resolved, that the Board of Education of Independent School District 356, removes the Town Route and rescinds the hiring of Jim Scalese and Patrick Sobolik as Regular Route Drivers for the 2018/19 school year.
Discussion was held on the proposed Superintendent/Principal contract and also the Rescission Agreement.
On a motion by Diamond, second by Hanson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, rescinds the current Superintendent/Principal contract with Shannon Hunstad for the 2018/19 school year as evidenced by the Rescission Agreement executed by Shannon Hunstad and the District.  This rescinded contract will be replaced with a 3-year contract effective July 1st for the 2018/19, 2019/20, and 2020/21 school years.  This new contract includes a 120-day Cancellation Clause.  The Moving Expense and Performance Pay sections have been removed from the new contract.
On a motion by Hanson, second by Jerome, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Superintendent/Principal contract with Shannon Hunstad for the 2018/19, 2019/20, and 2020/21 school years as presented.
Supt. Hunstad informed the board that this year’s curriculum review will be in the Language Arts Department.  Board Members Diamond and Nordin were invited to attend any/all Content Team meetings this year.
On a motion by Nordin, second by Jerome, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Final Reading: #102 Equal Educational Opportunity, #205 Open Meeting & Closed Meetings, #206 Public Participation in School Board Meetings, #211 Criminal or Civil Action Against School District.
On a motion by Hanson, second by Nelson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Alana Scalese as KCC JH Volleyball Coach for the 2018/19 school year.
On a motion by Hanson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the 2018/19 extra-curricular assignments schedule as presented by AD Jim Scalese.
On a motion by Diamond, second by Hanson, and carried: Be It Resolved, that the Board of Education of Independent School District 356 appoints the following to the Lancaster School Safety Committee:  Supt. Shannon Hunstad, Mendy Coffield, Debbie Groves, Head Custodian; Krystal Peterson, FACS; Michael Peterson, Industrial Technology; Laura Reese, Science; Heather Anderson, Co-Cook; and Matt Nordin, Board Member.
On a motion by Hanson, second by Jerome, and carried: Be It Resolved, that the Board of Education of Independent School District 356, has reviewed and approved the following health and safety programs.  Northwest Service Cooperative is hired to oversee, implement, and train employees in all of the school district health and safety programs.
Employee Right-to-Know
Identifies chemical, noise, heat, and/or ionizing or non-ionizing radiation hazards staff is exposed to in the work place and informs them through annual training.  Material Safety Data Sheets (MSDS) explain each hazard and Physical Agent Fact Sheets are available if exposed to excessive noise or heat.  The master copy of MSDS is located in the school district office.  The contact person for further questions is Mendy Coffield.
Personal Protective Equipment (PPE)
Identifies areas where PPE is required.  Initial training is required of use, care and storage.  Contact person is Mendy Coffield.
Laboratory Safety
List Standard Operating Procedures for chemical handling, storage, transportation, usage, and spill response.  The DCFL General Science Safety Consideration Checklists is reviewed and initial/annual training provided to the Chemical Hygiene Officer.  Contact person is Mendy Coffield.
AWAIR/ A Workplace Accident and Injury Reduction Plan
Outlines procedures to reduce and eliminate accidents and injuries.  Includes the school policy statement, responsibilities, hazard prevention, hazard identification, accident investigation, communication, and enforcement procedures.  Initial training required.   Contact person is Mendy Coffield.
Emergency Action Plan
Listing Fire, Chemical spill, and Utility emergency.  Weather related (tornado, blizzard, ice storm, flood), and Acts of violence.  Including reporting, response, and escape procedures, accountability of all persons, and initial/annual training.  Contact persons are Shannon Hunstad and Mendy Coffield
Hearing Conservation
Includes sound level monitoring of areas/equipment generating high noise levels, training of affected employees, recommended use of hearing protection.  Contact person Mendy Coffield.
Respiratory Protection
Includes survey of areas and work practices requiring use of a respirator, respirator selection, cleaning and storage, medical evaluation, fit testing and training.  Contact person is Debbie Groves.
Confined Space
Including an assessment and evaluation of confined spaces due to atmospheric condition, entry/exit access, or engulfment condition.  Determining permit system, pre-entry, entry, and rescue procedures and annual training.  Contact person is Debbie Groves.
Lockout/Tagout
Including an assessment, procedures of lockout/tagout, annual inspection of procedures, and initial training.  Contact person is Debbie Groves.
Lead in Drinking Water
Included building survey of portable water sources, sampling results, and recommendation.  Contact persons are Debbie Groves and Mendy Coffield.
Radon
Includes testing results for Radon and effect of results.  Contact persons are Debbie Groves and Mendy Coffield.
Asbestos
Including annual notification, work order system, emergency response, respiratory protection, surveillance, operation and maintenance, 2-hour awareness training and abatement.   Contact person is Mendy Coffield.
Hazardous Waste
Identifies hazardous waste streams, proper handling, storage, and disposal.  Contact person is Mendy Coffield.
Bloodborne Pathogens
Includes facility survey for job category exposure risk to blood or body fluids, personal protective equipment, annual training, and housekeeping procedures.  Contact person is Mendy Coffield.
Community Right-to-Know
Includes a survey of hazardous materials in reportable quantities and notification (Tier II report) to State Emergency Response Commission and local emergency planning committee (often local Fire Dept.)  Contact person is Mendy Coffield.
IAQ (Indoor Air Quality)
Includes an assessment, goals, training, communication, recordkeeping, and complaint response.  Contact person is Mendy Coffield.
Machine Guarding
Includes annual training, power outage protection, proper guards, and safe work practice placards.  Contact person is Michael Peterson.
Playground
Annual audit of district playground facilities to stay current with consumer product safety commission guidelines.  Contact person is Debbie Groves.
First Aid/CPR
Provide training on contract service, review program annually.  Determine arrival time both outside and in house.  Contact person is Mendy Coffield.
Hoist/Lift
Inventory all hoist and jacks.  Conduct monthly inspections and provide training and annual review.  Contact person is Debbie Groves.
Electrical Safety
Will provide training, safe work practices and an annual review.  Contact person is Debbie Groves.
Supt. Hunstad presented the Administrative Report:
a. Enrollment changes have occurred since the start of school.  We are currently at 158.  Budget items were reviewed and discussion was held on moving some of them into 2019/20.  A final budget will be presented at the December meeting.
b. The playground ditching is working well. The next project is seeding it.  Plans are complete the seeding this fall.
c. Discussion was held on the PELSB Tier Licensing system.  Laura Reese submitted a Model Agreement for Earth & Space Science.  The Board Chair signed off on this agreement.
d. The MSBA Convention is January 17 and 18.   More discussion will occyr later this year as the new board members are elected.
e. Sheila Billings submitted a letter in regards to an employment opportunity she may have this fall.
f. A new Innovation Project is in the budget for the 2018/19 school year.  The DLT will judge the project using a rubric.  Plans are to do this in March.  Board members were invited to attend if they wish.
g. The DLT needs a Board Rep.  It will be filled in January for sure, but if anyone is interested in joining now, please let Supt. Hunstad know.
h. There is a new “Sponsor a Preschool Reading Program!”  We are very excited to add this to our Library!
i. Grandparents’ Day Lunch was a huge success.  Thanks to all who attended and made this event a success.
The next regular board meeting will be held on Wednesday, October 24th at 8:00 pm.
Diamond adjourned the meeting at 9:10 p.m.
James Diamond, Chairperson            Chris Jerome, Clerk
(October 3, 2018)
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