Hallock City Council – January 7, 2019

MINUTES OF THE REGULAR MEETING
OF THE HALLOCK CITY COUNCIL
MONDAY, JANUARY 7, 2019
CALL TO ORDER:
Mayor Dave Treumer called the Regular Meeting of the Hallock City Council to order at 5:30 p.m. on January 7, 2019. Those Present: Mayor Treumer, Kevin Waller, Naomi Larson, Jen Peterson and Mike Totleben
Absent:  none
Also Present: Utility Superintendent Dan Larson, Fire Chief Kevin Klein, Police Chief Mike Docken, Airport Manager Jeremy Seng
APPROVE AGENDA:
Council Totleben moved to approve the agenda as presented. The motion was seconded by Councilor Waller and carried unanimously.
APPROVAL OF MINUTES:
Councilor Totleben moved to approve the Minutes of the Regular Hallock City Council Meeting of December 3, 2018. The motion was seconded by Councilor Larson and carried unanimously.
Councilor Larson moved to approve the Minutes of the Special Hallock City Council Meeting of December 17, 2018. The motion was seconded by Councilor Peterson and carried unanimously.
Waller asked about naming candidates in the minutes. Treumer stated once a person is hired their name is public and it becomes public even before they are hired.
FISCAL/ADMINISTRATIVE ISSUES:
Approval of November Bills:
Mayor Treumer reviewed the bills and answered a few questions about Houston Engineering, Hanson Manufacturing and a few others. Councilor Motion by Councilor Totleben to authorize payment of City bills in the amount of $411357.68, General fund, checks #10546 to10632 totaling $411357.68; which includes a transfer of $65108.73 to the payroll account to cover wages, taxes and benefits.  The motion was seconded by Councilor Larson and carried unanimously.
Councilor Totleben and Mayor Treumer agreed to review the bills for the February 4, 2019 meeting.
2019 Appointments and Committees
Council reviewed and updated the appointments and committees.
Acting Mayor:  Kevin Waller
Airport:  Mike Totleben
Asst. Weed Insp:  Mike Docken
City Attorney:   Brink Lawyers
City Engineer:  Moore Engineering
City Forester:  Mike Docken
City Hall:    Kevin Waller
City Rep to Arena:  Jen Peterson
Depositories:  United Valley Bank
American Federal
Emergency Service:  Mike Docken
Flood Plain/Zoning:  Clerk/Admin
NWRL Rep:  Deland Swanson
Officers to Sign Checks:
Mayor
Acting Mayor
City Clerk/Admin
Deputy Clerk
Official Newspaper:
Kittson County Enterprise
Police:  Dave Treumer
Parks:  Jennifer Peterson
Streets:   Kevin Waller
Water, Sewer, Gas:  Mike Totleben
Airport Commission:
John Fowler    Jon Vold
Jim Younggren    Jerod Hanson
Bill Sugden    Mike Totleben*
Ex officio:  City Administrator
City Board of Health:
Mike Docken    Kevin Klein
Cindy Urbaniak    Jen Peterson
Flood Committee:
Mike Docken    Dan Money
Dan Younggren    Kevin Klein
Dale Hanson    Dan Larson
Kerry Costin    Dave Treumer*
City Administrator
Fire Relief Members:
Dave Treumer*
Angela Grafstrom City Administrator
Hallock EDA:
Dave Treumer*    Jennifer Peterson*
Guy Gustafson    Rodney Bakken
Dan Younggren
Ex Officio:  City Administrator
Housing and Redevelopment Authority:
Kevin Waller*      Todd Johnson
City Administrator      Bob Jaszczak
Derek Holt    Betty Younggren
Library Board:
Peggy Pearson    Susan Cadieux
Kay Rosengren    Shannon Christianson
Shirley Rydberg    Betty Younggren
Diana Vagle    Sharlene Klegstad
Deland Swanson    Kristin Eggerling
Virginia Johnson     Nancy Severson
Personnel Committee:
Kevin Waller*    Naomi Larson*
City Administrator
Parks and Recreation:
Naomi Larson*      Brent Donaldson
Jen Peterson*     Emily Kuzel
Mike Docken    Kathy Johnson
Dan Money    Shawna Hennen
Dan Younggren
Ex Officio: City Administrator
Planning and Zoning:
City Administrator, Chair
Bonita Hanson    Jim Johnson
Joe Nigg    Laura Reese
Mike Morrison    Mike Totleben*
*Denotes city council member
Councilor Peterson moved to approve the 2019 Appointments and Committees as indicated below. The motion was seconded by Councilor Totleben and carried unanimously.
2019 Fee Schedule
Council reviewed the fee schedule. Questions were asked about the raising the camping fees. They will discuss this later and may raise them for the 2020 schedule.
Baseball    35.00 baseball
10.00 t-ball
Camping Fees
Daily    20.00
Weekly    100.00
Monthly    250.00
3 Months    $750            600.00
(if paid before June 15)
4 Months    $1000
800.00
(if paid before June 15)
5 Months    $1250
1000.00
(if paid before June 15)
6 Months    $1500
1200.00
(if paid before June 15)
Camping prepays must be paid in the fall     To keep the site, if not it will be forfeited
City Hall Rental
Full Hall – Fri, Sat, Sun    300.00
Full Hall – Additional Day    25.00
Full Hall – One Day    50.00
Room    20.00
Circus and Shows    25.00/day
Golf Cart/Mini Trk/4-W Permit
20.00/year
Liquor Licenses
On/Off Sale 3.2 Beer    275.00/year
On Sale – Private Liquor
900.00/year
On Sale – Private Liquor SUNDAY
200.00/year
Off Sale – Private Liquor
100.00/year
On- Sale – Seasonal Club 3.2 Beer
125.00/year
On Sale – CLUB Liquor
300.00/year
Temporary On-Sale CLUB 3.2
25.00/day
Wine License    50.00/year
Off Sale – Malt Liquor    100.00/year
Brewer Tap Room    275.00/year
Utility Fees
Water Meter Turn On Fee    15.00
Gas Meter Turn On Fee    15.00
Gas Deposit    100.00
Peddler’s License    15.00/day
Food Wagon License
Daily: 30.00     Yearly: 250.00
Pool
Family Pass 5 people or less
150.00/season
Family Pass 6 people or more
200.00/season
Single Pass    75.00/season
Swimming Lessons    25.00
Daily Pool Rate    5.00/day
Zoning Permit    25.00
Motion made by Councilor Totleben to approve the 2019 Fee Schedule. Motion was seconded by Waller and carried unanimously.
Park Rules and Regulations
Attachment # 1 to minutes.
Motion by Councilor Peterson to approved the 2019 Park Rules and Policies as submitted. The motion was seconded by Councilor Totleben and carried unanimously.
FIRE DEPARTMENT:
Budget handed out, discussion about budget being cut and wondering how budget got cut without discussion with fire department. There are certain things the fire department needs to be compliant. They have guys going to training, 8 of them, but the training budget was cut quite a bit. They have raised quite a substantial amount of the dollars to get equipment, over $400,000 in grants, $166,000 in donations. They had a 25% decrease. Waller talked about getting some ideas and help/advice from other cities. Fire department numbers came from last year\’s budget. Waller asked where the city administrator got the numbers from?  City needs a benchmark to figure out where to go from here. Klein stated he’s very appreciative of all the city has done, but needs good communication. It’s a learning process. Klein stated he knows the department needs to tighten their belt but still needs to maintain. Needs a meeting with Administrator Grafstrom and Councilor Waller as well a fire department member or two to discuss.
POLICE DEPARTMENT:
Chief Docken reported 15 deer were harvested during the deer hunt. They were hoping to get the full 30, but overall a good hunt. He stated the DNR representative stated they would be interested in doing this again next year.
Docken reported he passed his gas test and took his first on call weekend. All went well.
He reported he put the snow removal and vehicles on the street information in the paper and it seems to have helped quite a bit. Mayor Treumer asked Chief Docken about dogs. Docken will post the leash law ordinance in the spring.
AIRPORT DEPARTMENT:
Jeremy Seng reported the hangar door is done and engineering came in below budget so we can afford the wiring. Treumer asked about the wiring, we need to run new wiring. Had to change to 3 phase wiring. What was the reason for the additional expense? Seng owns the compressor, but he explained that it would have needed to be done. The city already had to pay for the extra concrete. Now that Hanson’s have been paid, we should be clearing up the grant paperwork. We need to pick a color for the hangar. Seng will talk to airport commission and pick the colors, probably white and gray. He is hoping the project is done in May or June. They have a little left to do but want to see it all completed by fall. We need to talk about revenue with rent, rates haven’t been set yet.
UTILITY/PARKS DEPARTMENT:
Superintendent Larson reported there was a water break last month. The city has had 3 – 4 snow events. Council commented on what a great job the crew has been doing removing the snow. The new snow pusher is here. They are just waiting for RDO to do some wiring on it. Larson noted that Docken has finished his gas tests and started on call.
OLD BUSINESS:
Jeff Langan: Houston Engineering
Langan updated the council on changes to the dam project. Council and Langan discussed when the project will start. The golf course closes around September/October and they are hoping to wait until closing to start the bridge demolition. Langan showed a map of when work would begin and explained the process. The project team is scheduled to meet at the end of January/early February.
Grindeland Carpet Bids
Council wants Grafstrom to check with Myron Hennen about when he plans to start the windows.  Council agreed they do not want the carpet laid until the windows are in.
Councilor Larson moved to approve the lower, rolled carpet bid of $1623.81. The motion was seconded by Councilor Peterson and carried unanimously.
COUNCIL ROUNDTABLE
Treumer said 2019 goal is to get the handbook updated and prorate the longevity pay for the last day of work. Other goals for spring are to get job descriptions updated, dental insurance for the employees, the playground equipment installed and Boychuk’s road done.
Totleben asked about the Hwy 75 meeting.  The special meeting for the MnDOT Project 3509-26 is at 4pm in city hall on Tuesday, January 15.
Waller stated we need to get the reviews done. Superintendent Larson stated the guys have completed their own reviews. He just needs to set up a meeting with them. He will get them done when the snow quits or they get a break.
ADJOURNMENT:
There being no further business, Councilor Waller moved to adjourn the Regular Meeting of the Hallock City Council of January 7, 2019.  The motion was seconded by Councilor Larson and carried unanimously. The meeting adjourned at 7:20 p.m.
Dave Treumer, Mayor
Angela M. Grafstrom, City Clerk/Administrator
(February 13, 2019)
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