Lancaster School Board Proceedings – January 30, 2019

LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, January 30, 2019, at 7:00 p.m. in the district office.  The following members were present: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.  Also present were Supt. Hunstad, Teacher Rep. Niciole Thompson, Activities Director Jim Scalese, and Mendy Coffield.
Superintendent Hunstad called the meeting to order and took roll call.  The Pledge of Allegiance was recited by those in attendance.
The School Board Member Oath of Office was taken by Bradley Homstad, Jason Langerud, and Lacey Lupien.
The agenda was approved on a motion by Peterson, second by Nordin.  UC.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, James Diamond was elected Chairperson for the 2019 calendar year.
Chairperson Diamond continued the meeting.  On a motion by Peterson, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, Matt Nordin was elected Vice-Chairperson for the 2019 calendar year.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, Lacey Lupien was elected Clerk for the 2019 calendar year.
A new signature card for the Smart System (payroll and finance) as well as United Valley Bank will need to be signed by the new Officers.
On a motion by Nordin, second by Homstad, and carried: Be It Resolved, that the Board of
Education of Independent School District 356, appoints Mendy Coffield as Treasurer.
Discussion was held on the PERA Defined Benefit Plan.  Members were encouraged to review the information and contact Mendy with further questions.
On a motion by Peterson, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, authorizes Shannon Hunstad as Superintendent and Mendy Coffield as Business Manager to conduct financial transactions for Independent School District #356.
Be It Resolved, that the Board of Education of Independent School District 356, approves authorized signers on the following accounts:
Petty Cash account    Mendy Coffield, Debra Groves
Main account    Chairperson, Vice-Chairperson, Clerk, Mendy Coffield
Activity account    Debra Groves, Mendy Coffield, Shannon Hunstad
Certificate of Deposit    Mendy Coffield, Shannon Hunstad
Savings account    Mendy Coffield, Shannon Hunstad
Be it Resolved, that the Board of Education of Independent School District 356, authorizes Mendy Coffield as Business Manager to conduct Electronic Funds Transfers transactions for Independent School District #356.
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, sets the following for 2019:
Chairperson    $100 per meeting
Clerk    $85 per meeting
Director’s    $80 per meeting
Mileage rate    IRS mileage rate (.58)
Meeting schedule    3rd Wednesday of the month (8 p.m. DST, 7 p.m. ST)
School District Depository    United Valley Bank, Prime Security Bank, Border State Bank
Official Newspaper    Kittson County Enterprise
On a motion by Peterson, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, appoints the following committees/teams/representatives:
District Leadership Team    Peterson
Budget    Diamond and Homstad
Personnel    Diamond, Peterson, Langerud
Curriculum    Nordin and Homstad
*NWRIC    Nordin
Policy    Nordin and Lupien
*Wellness Policy    Nordin
Activities    Nordin and Langerud
*MSHSL    Langerud
Facilities    Nordin and Peterson
*Safety Committee    Nordin
On a motion by Nordin, second by Peterson, the consent agenda was approved as presented.   UC.  Items included:
• The minutes of the December 19, 2018, regular meeting were approved.
• Electronic Funds Transfers (EFTs) in the amount of $91,745.27.   Payroll EFTs in the amount of $103,942.63, and monthly bills in the amount of $41,211.48.  Check numbers 39799-39835.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
• The Box Tops donation of $297.20 was accepted and will be given to the PTCO for student activities.
The Certified Negotiation Team was given information on an MSBA Negotiations Training in Thief River Falls on February 21st.   Peterson will attend.
On a motion by Homstad, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the FMLA leave request of Mallory Bernstrom anticipated to be effective March 29, 2019, through the end of the school year.
On a motion by Peterson, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the hiring of Peggy Hess as long-term sub for Mrs. Bernstrom during her FMLA leave.
Supt. Hunstad updated the Board Members on the Content Team’s work on a new English Language Arts curriculum.  The elementary staff is working to schedule an onsite visit with Warren-Alvarado-Oslo to see how they teach Benchmark.  TRF and Red Lake Falls also use Benchmark.  Kristi Steen and Supt. Hunstad will work together on the high school curriculum.  A few of the high school courses were updated with new curriculum in the last 5 years, so not all of it will need to be replaced.
Discussion was held on #714 Fund Balance Policy.
On a motion by Homstad, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356, complies with Policy #714 by performing an annual review of the policy.
Supt. Hunstad presented the Administrative Report:
a. On February 27th at 5:00pm the Board will have a work session for the Strategic Plan.
b. Anne Dalbey will be asked to setup email accounts for all board members.  School related information will now be shared with only that email.
c. There is MSBA Officer Training in TRF on February 7th.   Diamond and Lupien were given details on this.
d. The NW Regional Development Commission Board Rep. position was discussed.
e. The adjusters have all been here now for the east gym water damage.  Supt. Hunstad and Langerud will review the Water Damage Estimate.
f. New Board Member packets were distributed to all Board Members.  This was on a recommendation by MSBA.  The information is also shared on the google drive.  Coffield will update with the new Board Committee information from earlier in the meeting.
The elected Officers signed the new signature plate for the Smart System.
The special work session board meeting will be held on Wednesday, February 27th at 5:00 pm.
The next regular board meeting will be held on Wednesday, February 27th at 7:00 pm.
Diamond adjourned the meeting at 8:12 p.m.
James Diamond, Chairperson                                          Lacey Lupien, Clerk
(February 13, 2019)
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