Lancaster School Board February and March 2019 Minutes

LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, February 27, 2019, at 7:00 p.m. in the district office. The following members were present: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson. Also present were Teacher Rep. Michael Peterson and Mendy Coffield.  Absent: Supt. Hunstad
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance. A letter from Owen and Shelly Westerberg was discussed. This was tabled to the March board meeting.
The agenda was approved on a motion by Nordin, second by Langerud. UC.
On a motion by Homstad, second by Peterson, the consent agenda was approved as presented.  UC. Items included:
• The minutes of the January 30, 2018, regular meeting were approved.
• Electronic Funds Transfers (EFTs) in the amount of $102,578.20.  Payroll EFTs in the amount of $92,236.73, and monthly bills in the amount of $123,612.64. Check numbers 39836-39889.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
• The $4,521.00 donation from Wikstrom Telephone Company.
On a motion by Peterson, second by Nordin and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Amey Swenson effective March 5, 2019.
On a motion by Nordin, second by Langerud and carried:  Be It Resolved, that the Board of Education of Independent School District 356, grants the sick leave donations from Nicole Thompson, Tiffany Sjostrand, Mendy Coffield , and Charlie Bernstrom to Mallory Bernstrom.
Peterson reported on the MSBA Negotiations Workshop he attended in Thief River Falls earlier this month.
Discussion was held on the proposed job description for the Custodial position. This position would begin May 20th. Debbie Groves is planning to retire this summer. Debbie’s office duties will be distributed in house.
Discussion was held on Anne Dalbey’s position. Anne plans to retire in the next few years. More work is to be done on how this position will be filled, and also a training plan will need to be established as Anne has so many different duties.
On a motion by Peterson, second by Langerud and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the new Custodial contract as presented.
On a motion by Homstad, second by Nordin and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the 2019/20 School Year calendar as presented.
The first reading of the following policies was tabled to the March meeting:  #504 Student Dress & Appearance, #506 Student Discipline, #509 Enrollment of Nonresident Students, #525 Violence Prevention, and #530 Immunization Requirements.
Committee meetings in the weeks ahead include: District Leadership Team, March 5th 7:30am for Peterson. Safety Committee meeting, March 19th at 7:30am for Nordin.
Coffield presented the Administrative Report:
1. This is School Board Appreciation Week. Thank you for all you do!  Heather Anderson baked some amazing treats for the board to enjoy.
2. Missed days due to football and winter weather for the current 2018/19 school year were discussed.  No changes were made to the calendar at this time. Supt. Hunstad will provide a detail of where we are at for required state minutes at the March meeting.
3. Supt. Hunstad had inquired about a temperature policy. The board wishes to leave that to the Supt. to determine.
4. The Board felt that the Student Council was a good representation of the student body, and does not feel that a Student Board member is necessary.
5. We are in the Health Insurance HITA process at this time. This occurs every two years. The Teacher Negotiators will review it in March, and then the Board will in April.
6. New email accounts have been setup for all Board Members. During the Strategic Plan work session in March, we will go over the procedure for logging in and accessing the board packet.
7. The new signature cards were signed by the new officers for United Valley Bank.
8. The east gym process is almost complete. The carpet layers were here today and put the carpet back on the walls in the weight room. The gym floor will be completely redone in June. Coffield will provide the financial details at the March meeting on the project.
The special work session board meeting was reschedule to be held on Wednesday, March 27th at 6:00 pm.
The next regular board meeting will be held on Wednesday, March 27th at 8:00 pm.
Diamond adjourned the meeting at 7:50 p.m.
James Diamond, Chairperson                                                      Lacey Lupien, Clerk
(April 10, 2019)
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LANCASTER SCHOOL BOARD PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, March 27, 2019, at 7:00 p.m. in the district office.  The following members were present: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson.  Also present were Supt. Shannon Hunstad, Teacher Rep. Laura Reese, and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call.  The Pledge of Allegiance was recited by those in attendance.  The Westerberg letter was discussed.  Due to recent circumstances, no action will be taken on the letter.
The agenda was approved on a motion by Nordin, second by Peterson.  UC.
On a motion by Homstad, second by Langerud, the consent agenda was approved as presented.   UC.  Items included:
• The minutes of the February 27, 2019, regular meeting were approved.
• Electronic Funds Transfers (EFTs) in the amount of $99,134.58.   Payroll EFTs in the amount of $111,910.83, and monthly bills in the amount of $81,585.05.  Check numbers 39890-39938.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
The following resolution was moved by: Nordin, and seconded by: Langerud:
RESOLUTION ACCEPTING DONATIONS
WHEREAS, Minnesota Statute 123B.02, Subd. 6 provides: “The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education.”; and
WHEREAS, Minnesota Statutes 465.03 provides: “Any city, county, school district or town may accept a grant or devise of real or personal property to maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full.”; and
WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full;
THEREFORE, BE IT RESOLVED, that the School Board of Lancaster Public School, ISD 356, gratefully accepts the following donations as identified below:
Donor    Item    Designated Purpose (if any)
Anonymous monthly donations    Money    Past due student meals balance
The vote on adoption of the Resolution was as follows:
Aye: Diamond, Homstad, Langerud, Lupien, Nordin and Peterson
Nay: None
Absent: None
Whereupon, said Resolution was declared duly adopted.
On a motion by Homstad, second by Peterson and carried:  Be it Resolved, that the Board of Education of Independent School District 356, hires Molly Whitlock as Paraprofessional effective March 11, 2019.
On a motion by Peterson, second by Langerud and carried:  Be it Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Debbie Groves as Head Custodian effective June 28, 2019.
On a motion by Nordin, second by Homstad and carried:  Be it Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Anna Woinarowicz as Teacher effective May 28, 2019.
On a motion by Peterson, second by Nordin and carried:  Be It Resolved, that the Board of Education of Independent School District 356, denies the sick leave donation from Amey Swenson based on the fact that the purpose of the clause in the master contract is to assist people who have depleted their leave with medical issues.
On a motion by Diamond, second by Langerud and carried:  Be It Resolved, that the Board of Education of Independent School District 356, acknowledges receipt of the Lancaster Education Association’s Notice of Desire to Negotiate and Intent to Participate.
A Certified Negotiations Board meeting was scheduled with Mr. Hunstad and the Personnel Committee for Wednesday, April 3rd, at 6:30am in the Supt. Office.
On a motion by Nordin, second by Homstad and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approve the first reading of Policies: #504 Student Dress & Appearance, #506 Student Discipline, #509 Enrollment of Nonresident Students, #525 Violence Prevention, and #530 Immunization Requirements.
On a motion by Peterson, second by Langerud and carried:  Be It Resolved, that the Board of Education of Independent School District 356, denies the stipend request by Jody Peterson for Jacob Maier for the Senior High Play.
On a motion by Nordin, second by Homstad and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Mallory Bernstrom as KCC Volleyball Junior High Coach.
On a motion by Peterson, second by Langerud and carried:  Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Denise Strege as KCC Track Junior High Coach.
On a motion by Diamond, second by Nordin and carried:  Be It Resolved, that the Board of Education of Independent School District 356, designates Lancaster School as the Special Election Combined Polling Place for 2019.
On a motion by Nordin, second by Homstad and carried:  Be it Resolved, that the Board of Education of Independent School District 356, acknowledges lost student contact time due to inclement weather, and agrees to change the current year calendar to include student contact days on Friday, March 22 (from half day to full day) and Monday, April 22nd (all day).
Upcoming Committee Meetings:
Certified Board Negotiators: April 3rd 6:30am
DLT: April 16th 7:30am
Wellness Policy: April 17th 7:00pm
The next regular board meeting will be held on Wednesday, April 17th at 8:00 pm.
Diamond adjourned the meeting at 9:10 p.m.
James Diamond, Chairperson                                  Lacey Lupien, Clerk
(April 10, 2019)
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