Lancaster School Board Proceedings Sept. 18, 2019

LANCASTER SCHOOL BOARD
PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, September 18, 2019, at 8:00 p.m. in the district office. The following members were present:  Diamond, Homstad, Langerud, Lupien, Nordin and Peterson. Also present were Supt. Shannon Hunstad, Teacher Rep. Leah Muir, Michael Peterson, Kittson County Enterprise Anna Jauhola, and Mendy Coffield.
Vice Chairperson Nordin called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
On a motion by Langerud, second by Homstad, the consent agenda was approved as presented.  UC. Items included:
•    The minutes of the August , 21, 2019, regular meeting were approved.
•    Electronic Funds Transfers (EFTs) in the amount of $35,988.79.  Payroll EFTs in the amount of $43,996.41, and monthly bills in the amount of $45,259.61. Check numbers 40176-40228.
•    The Budget Comparison and Treasurer’s reports were reviewed.
•    The Student Activity Fund disbursements were reviewed.
•    The current revenue totals by fund were reviewed.
On a motion by Peterson, second by Nordin, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, certifies the maximum taxes payable for 2020.
Chairperson Diamond arrived and continued the meeting.
On a motion by Homstad, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the Staff Development waiver for the 2019/20 school year.
On a motion by Lupien, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, hires Andrea Sele as Suburban Route Driver effective for the 2019/20 school year.
On a motion by Nordin, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, hires Ronnie Lappegaard as Paraprofessional  effective for the 2019/20 school year.
On a motion by Homstad, second by Nordin, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, hires Jared Olson as Paraprofessional effective for the 2019/20 school year.
On a motion by Peterson, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, hires Taylor Koland as a part-time Paraprofessional on September 3, 2019, changing to a full-time Paraprofessional on September 15, 2019.
On a motion by Diamond, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, Designation of an Identified Official with Authority for Education Identity Access Management, The Minnesota Department of Education (MDE), Professional Educator Licensing Standards Board (PELSB), and Office of Higher Education (OHE) require annual designation of an Identified Official with Authority (IOwA) for each local education agency that uses the Education Identity Access Management (EDIAM) system. The IOwA is responsible for authorizing, reviewing, and recertifying user access for their local education agency in accordance with the State of Minnesota Enterprise Identity and Access Management Standard, which states that all user access rights to Minnesota state systems must be reviewed and recertified at least annually. The Identified Official with Authority will authorize user access to State of Minnesota Education secure systems in accordance with the user’s assigned job duties, and will revoke that user’s access when it is no longer needed to perform their job duties. The Superintendent recommends the Board authorize:
Primary EDIAM IOwA: Shannon Hunstad, Superintendent, [email protected], EDIAM user ID to act as the Identified Official with Authority (IOwA) for Lancaster School District #356.
Secondary EDIAM IOwA: Melinda Coffield, Business Manager, [email protected],  with the authority only to preapprove and remove names for Lancaster Public School District #356-01.
On a motion by Nordin, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the Final Reading of the Employee Handbook.
On a motion by Nordin, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the Final Reading of Policies: #614 School District Testing Plan & Procedure (documentation of testing monitors must be kept for 2 years), #620 Credit for Learning, #713 Student Activity Accounting, #903 Visitors to School District Buildings and Sites.
On a motion by Homstad, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the First Reading of Policy: #709 Student Transportation Safety Policy.
On a motion by Langerud, second by Lupien, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, approves the 2019/20 extra-curricular assignments schedule as presented by AD Jim Scalese.
On a motion by Peterson, second by Langerud, and carried:  Be It Resolved, that the Board of Education of Independent School District 356 appoints the following to the Lancaster School Safety Committee:  Supt. Shannon Hunstad, Mendy Coffield, Business Manager; Patrick Sobolik, Head Custodian; Michael Peterson, Industrial Technology; Laura Reese, Science; Heather Anderson, Co-Cook; and Matt Nordin, Board Member.
On a motion by Peterson, second by Nordin, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, has reviewed and approved the following health and safety programs. Northwest Service Cooperative is hired to oversee, implement, and train employees in all of the school district health and safety programs.
Employee Right-to-Know
Identifies chemical, noise, heat, and/or ionizing or non-ionizing radiation hazards staff is exposed to in the work place and informs them through annual training. Material Safety Data Sheets (MSDS) explain each hazard and Physical Agent Fact Sheets are available if exposed to excessive noise or heat. The master copy of MSDS is located in the school district office. The contact person for further questions is Mendy Coffield.
Personal Protective Equipment (PPE)
Identifies areas where PPE is required. Initial training is required of use, care and storage. Contact person is Mendy Coffield
Laboratory Safety
List Standard Operating Procedures for chemical handling, storage, transportation, usage, and spill response. The DCFL General Science Safety Consideration Checklists is reviewed and initial/annual training provided to the Chemical Hygiene Officer. Contact person is Mendy Coffield.
AWAIR/ A Workplace Accident and Injury Reduction Plan
Outlines procedures to reduce and eliminate accidents and injuries. Includes the school policy statement, responsibilities, hazard prevention, hazard identification, accident investigation, communication, and enforcement procedures. Initial training required.  Contact person is Mendy Coffield.
Emergency Action Plan
Listing Fire, Chemical spill, and Utility emergency. Weather related (tornado, blizzard, ice storm, flood), and Acts of violence. Including reporting, response, and escape procedures, accountability of all persons, and initial/annual training. Contact persons are Shannon Hunstad and Mendy Coffield
Hearing Conservation
Includes sound level monitoring of areas/equipment generating high noise levels, training of affected employees, recommended use of hearing protection. Contact person Mendy Coffield
Respiratory Protection
Includes survey of areas and work practices requiring use of a respirator, respirator selection, cleaning and storage, medical evaluation, fit testing and training. Contact person is Patrick Sobolik.
Confined Space
Including an assessment and evaluation of confined spaces due to atmospheric condition, entry/exit access, or engulfment condition. Determining permit system, pre-entry, entry, and rescue procedures and annual training. Contact person is Patrick Sobolik.
Lockout/Tagout
Including an assessment, procedures of lockout/tagout, annual inspection of procedures, and initial training. Contact person is Patrick Sobolik.
Lead in Drinking Water
Included building survey of portable water sources, sampling results, and recommendation. Contact persons are Patrick Sobolik and Mendy Coffield.
Radon
Includes testing results for Radon and effect of results. Contact persons are Patrick Sobolik and Mendy Coffield.
Asbestos
Including annual notification, work order system, emergency response, respiratory protection, surveillance, operation and maintenance, 2-hour awareness training and abatement.  Contact person is Mendy Coffield.
Hazardous Waste
Identifies hazardous waste streams, proper handling, storage, and disposal. Contact person is Mendy Coffield.
Bloodborne Pathogens
Includes facility survey for job category exposure risk to blood or body fluids, personal protective equipment, annual training, and housekeeping procedures. Contact person is Mendy Coffield.
Community Right-to-Know
Includes a survey of hazardous materials in reportable quantities and notification (Tier II report) to State Emergency Response Commission and local emergency planning committee (often local Fire Dept.)  Contact person is Mendy Coffield.
IAQ (Indoor Air Quality)
Includes an assessment, goals, training, communication, recordkeeping, and complaint response. Contact person is Mendy Coffield.
Machine Guarding
Includes annual training, power outage protection, proper guards, and safe work practice placards. Contact person is Michael Peterson.
Playground
Annual audit of district playground facilities to stay current with consumer product safety commission guidelines. Contact person is Patrick Sobolik.
First Aid/CPR
Provide training on contract service, review program annually. Determine arrival time both outside and in house. Contact person is Mendy Coffield.
Hoist/Lift
Inventory all hoist and jacks. Conduct monthly inspections and provide training and annual review. Contact person is Patrick Sobolik.
Electrical Safety
Will provide training, safe work practices and an annual review. Contact person is Patrick Sobolik.
On a motion by Nordin, second by Peterson, and carried:  Be It Resolved, that the Board of Education of Independent School District 356, has reviewed the Lead in Water Test findings and approves the safety measures established by the District.
Supt. Hunstad presented the Administrative Report:
1.    ULA Update: Supt. Hunstad reminded Board Negotiators to update the ULA portion of the Teacher Contract with the MSBA guidelines. He noted Ed Minnesota will have language as well to discuss.
2.    Speech Program: The first few days have gone well. NWRIC staff were onsite for the first day to ensure everything ran smoothly.
3.    Enrollment: 166.
4.    Playground update: the swings, merry-go-round and picnic table all have been great additions to the playground. Thanks again to the many hands who have assisted over the summer. The sign is up listing the donors for the project as well, and it looks very nice.
5.    Teacher Licensing/Tier Update: Supt. Hunstad continues to work through this new process.
6.    MSBA Convention: January 16 and 17, 2020.
7.    Strategic Plan: The Teachers will be working on this during their PLCs the next few months. The board will need a work session, possibly in December or January, to review what is there and to add in their goals.
8.    Negotiations: They met last week and have received a formal Proposal from the Teachers.
Peterson inquired about the windows on the south side that are broken. Supt. Hunstad noted that he is aware of them, and has visited with local contractors. They could be covered up, but they offer natural light, so not sure how to proceed at this time. It is on the list.
The next regular board meeting will be held on Wednesday, October 16th at 8:00 pm.
Diamond adjourned the meeting at 8:46 p.m.
James Diamond, Chairperson            Lacey Lupien, Clerk
(October 23, 2019)
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