LANCASTER SCHOOL BOARD PROCEEDINGS September 16, 2020

LANCASTER SCHOOL BOARD
PROCEEDINGS
The Lancaster School Board met in regular session on Wednesday, September 16, 2020, at 8:00p.m. in the math room and via Zoom. The following members were present:  Diamond, Homstad, Langerud, Lupien, Nordin, and Peterson. Also present were Supt. Shannon Hunstad, Teacher Rep. Laura Reese, Mendy Coffield, and Kittson County Enterprise Anna Jauhola. Via Zoom: Dean Nicole Thompson.
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
On a motion by Peterson, second by Nordin, the agenda was approved with one addition.
On a motion by Homstad, second by Langerud, the consent agenda was approved as presented.
Items included:
• The minutes of the August 19, 2020, regular meetings were approved.
• Electronic Funds Transfers (EFTs) in the amount of $62,002.24. Payroll EFTs in the amount of $45,801.15, and monthly bills for the regular and the activity account in the amount of $95,290.40. Check numbers 40752-40816.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
On a motion by Nordin, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, certifies the maximum taxes payable for 2021.
On a motion by Langerud, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Staff Development waiver for the 2020/21school year.
On a motion by Peterson, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the transfer of $600,000 from the United Valley Bank checking account to a Border Bank certificate of deposit. United Valley quoted .4%; Border Bank .8%. The CD will come due in early May 2021.
On a motion by Diamond, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, hires Macy Westerberg as C-Team KCC VB Coach for the 2020/21 school year. A formal contract is being drawn up to include language in relation to the COVID restrictions that are in place this year.
On a motion by Lupien, second by Langerud, and carried:Be It Resolved, that the Board of Education of Independent School District 356, approves Leah Muir’s 12-week FMLA request as well as Muir’s FFCRA 2-week request, if she is required to do so.
Both policies for review this month are basically new policies. Supt. Hunstad recommended the board read them over for the final reading in October.
Supt. Hunstad wanted to publicly thank Julie Nordin for her cooperation this year. Nordin’s room is being used for the 8th grade; she is in the gym and a few other classrooms during the day.
On a motion by Nordin, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the First Reading of Policy: #522 Title IX policy, and #808 COVID-19 Face Covering Policy.
Discussion was held on the MSHSL Finance Task Force Summary, budget, and increased membership fees due to the lack of MSHSL event revenue. The Board tabled this until October.
Discussion was also held on the MSHSL survey requested for fall sports seasons being in the fall or spring. The Board felt that it would be best to leave them in the spring to try to keep our students safe and in school. Supt. Hunstad will inform KC of our request on Thursday.
On a motion by Lupien, second by Nordin, and carried: Be It Resolved, that the Board of Education of Independent School District 356 appoints the following to the Lancaster School Safety Committee:  Supt. Shannon Hunstad, Mendy Coffield, Business Manager; Patrick Sobolik, Head Custodian; Michael Peterson, Industrial Technology; Laura Reese, Science; Alana Scalese, Food Service Director, and Matt Nordin, Board Member.
On a motion by Diamond, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, has reviewed and approved the following health and safety programs. Northwest Service Cooperative is hired to oversee, implement, and train employees in all of the school district health and safety programs.
Employee Right-to-Know
Identifies chemical, noise, heat, and/or ionizing or non-ionizing radiation hazards staff is exposed to in the work place and informs them through annual training. Material Safety Data Sheets (MSDS) explain each hazard and Physical Agent Fact Sheets are available if exposed to excessive noise or heat. The master copy of MSDS is located in the school district office. The contact person for further questions is Mendy Coffield.
Personal Protective Equipment (PPE)
Identifies areas where PPE is required. Initial training is required of use, care and storage. Contact person is Mendy Coffield.
Laboratory Safety
List Standard Operating Procedures for chemical handling, storage, transportation, usage, and spill response. The DCFL General Science Safety Consideration Checklists is reviewed and initial/annual training provided to the Chemical Hygiene Officer. Contact person is Mendy Coffield.
AWAIR/ A Workplace Accident and Injury Reduction Plan
Outlines procedures to reduce and eliminate accidents and injuries. Includes the school policy statement, responsibilities, hazard prevention, hazard identification, accident investigation, communication, and enforcement procedures. Initial training required.  Contact person is Mendy Coffield.
Emergency Action Plan
Listing Fire, Chemical spill, and Utility emergency. Weather related (tornado, blizzard, ice storm, flood), and Acts of violence. Including reporting, response, and escape procedures, accountability of all persons, and initial/annual training. Contact persons are Shannon Hunstad and Mendy Coffield
Hearing Conservation
Includes sound level monitoring of areas/equipment generating high noise levels, training of affected employees, recommended use of hearing protection. Contact person Mendy Coffield.
Respiratory Protection
Includes survey of areas and work practices requiring use of a respirator, respirator selection, cleaning and storage, medical evaluation, fit testing and training. Contact person is Patrick Sobolik.
Confined Space
Including an assessment and evaluation of confined spaces due to atmospheric condition, entry/exit access, or engulfment condition. Determining permit system, pre-entry, entry, and rescue procedures and annual training. Contact person is Patrick Sobolik.
Lockout/Tagout
Including an assessment, procedures of lockout/tagout, annual inspection of procedures, and initial training. Contact person is Patrick Sobolik.
Lead in Drinking Water
Included building survey of portable water sources, sampling results, and recommendation. Contact persons are Patrick Sobolik and Mendy Coffield.
Radon
Includes testing results for Radon and effect of results. Contact persons are Patrick Sobolik and Mendy Coffield.
Asbestos
Including annual notification, work order system, emergency response, respiratory protection, surveillance, operation and maintenance, 2-hour awareness training and abatement.  Contact person is Mendy Coffield.
Hazardous Waste
Identifies hazardous waste streams, proper handling, storage, and disposal. Contact person is Mendy Coffield.
Bloodborne Pathogens
Includes facility survey for job category exposure risk to blood or body fluids, personal protective equipment, annual training, and housekeeping procedures. Contact person is Mendy Coffield.
Community Right-to-Know
Includes a survey of hazardous materials in reportable quantities and notification (Tier II report) to State Emergency Response Commission and local emergency planning committee (often local Fire Dept.)  Contact person is Mendy Coffield.
IAQ (Indoor Air Quality)
Includes an assessment, goals, training, communication, recordkeeping, and complaint response. Contact person is Mendy Coffield.
Machine Guarding
Includes annual training, power outage protection, proper guards, and safe work practice placards. Contact person is Michael Peterson.
Playground
Annual audit of district playground facilities to stay current with consumer product safety commission guidelines. Contact person is Patrick Sobolik.
First Aid/CPR
Provide training on contract service, review program annually. Determine arrival time both outside and in house. Contact person is Mendy Coffield.
Hoist/Lift
Inventory all hoist and jacks. Conduct monthly inspections and provide training and annual review. Contact person is Patrick Sobolik.
Electrical Safety
Will provide training, safe work practices and an annual review. Contact person is Patrick Sobolik.
Supt. Hunstad presented the Administrative Report:
1. The start of school has very positive. The elementary is in-person; the high school is hybrid. Given our small class sizes, there is not a lot of difference. The 7th grade’s classroom is the computer lab; 8th grade is the music room. They do still rotate to PE, shop, lunch and noon hour so they are not in those rooms all day. The staff and students have been outstanding.
2. Our enrollment is encouraging. Distance Learning is going well.
3. Supt. Hunstad gave an overview of what his Capital Project Levy presentation will look like. He is waiting on Ehlers for a few slides to be updated.
4. Capital Project Community meeting dates have been set. Supt. Hunstad encouraged the board to attend, if possible.
a. October 1st    Lancaster School west gym, 7:00pm
b. October 5th    Lancaster Lions (location TBD), Time TBD *
i. *The Lions is not meeting; a second community meeting will be held on October 5th at 7:00pm.
c. October 7th    Lancaster Fire Department, 7:00pm
5. The MSBA Convention is January 14 and 15, 2021. They have not decided yet on the type of convention, but it appears it may be virtual.
The next regular board meeting will be held on Wednesday, October 21, 2020, at 8:00 pm (DST).
Diamond adjourned the meeting at 9:08p.m.
James Diamond, Chairperson
Lacey Lupien, Clerk
(October 7, 2020)
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