Lancaster School Board Proceedings October 21, 2020

LANCASTER SCHOOL BOARD
PROCEEDINGS
October 21, 2020
The Lancaster School Board met in regular session on Wednesday, October 21, 2020, at 8:00p.m. in the math room and via Zoom. The following members were present:  Diamond, Homstad, Lupien, and Peterson. Joining via Zoom, Jason Langerud, Matt Nordin, Kittson County Enterprise Anna Jauhola. Also present were Supt. Shannon Hunstad, Dean Nicole Thompson, Teacher Rep. Michael Peterson, and Mendy Coffield.
Chairperson Diamond called the meeting to order and took roll call. The Pledge of Allegiance was recited by those in attendance.
On a motion by Peterson, second by Homstad, the agenda was approved with one deletion and one addition.
The Audit Report was reviewed via a telephone conference with Tracee Bruggeman from Brady Martz.
On a motion by Lupien, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the 2019/20 Audit Report as prepared by Brady Martz.
On a motion by Homstad, second by Peterson, the consent agenda was approved as presented.
Items included:
• The minutes of the September 16, 2020, regular meeting were approved.
• Electronic Funds Transfers (EFTs) in the amount of $102,074.71. Payroll EFTs in the amount of $98,877.30, and monthly bills for the regular and the activity account in the amount of $681,639.04. Check numbers 40817-40889.
• The Budget Comparison and Treasurer’s reports were reviewed.
• The current revenue totals by fund were reviewed.
On a motion by Lupien, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Seniority List for 2020/21 as presented by Supt. Hunstad.
On a motion by Diamond, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Brian Pastir as KCC JV Baseball Coach effective immediately.
On a motion by Peterson, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, accepts the resignation of Frank Johnson KCC JH Baseball Coach effective immediately.
On a motion by Nordin, second by Lupien, and carried: Be It Resolved, that the Board of Education of Independent School District 356, acknowledges the final reading of Policies: #522 Title IX policy (Coffield is the Title IX Coordinator) and #808 COVID-19 Face Covering Policy.
On a motion by Nordin, second by Langerud, and carried: Be It Resolved, that the Board of Education of Independent School District 356, acknowledges the first reading of Policies: #419 Tobacco-Free Environment, #516 Student Medication, #601 School District Curriculum and Instruction Goals, #607 Organization of Grade Levels.
On a motion by Diamond, second by Homstad, and carried: Be It Resolved, that the Board of Education of Independent School District 356, approves the Special Education Procurement Procedure as presented by Supt. Hunstad.
The annual review of the Extra-Curricular Assignments will be reviewed in November.
Discussion was held on the MSHSL Task Force billing that was presented and tabled at the September meeting. On a motion by Peterson, second by Homstad, two payments of $500 to the MSHSL were approved. The first is due 11/30, the second 2/28.
On a motion by Diamond, second by Peterson, and carried: Be It Resolved, that the Board of Education of Independent School District 356, agrees to comply with all sections of the Assurance of Compliance with state and federal law including Mandated Reporting training that will be completed by November 15th.
Supt. Hunstad presented the Administrative Report:
a. The Strategic Plan will be worked through in depth over the next few months. We have not been able to take time to do this due to the time spent on COVID this fall.
b. Clean-Up Day will most likely be cancelled due to the weather.
c. Thank you to the board for their work and attendance at the meetings for the Capital Project Levy.
d. The Boys’ Basketball Coaching positions are still available. We have had some interest in the lower level positions.
e. TC Energy has a grant for accident prevention; Mike Steen forwarded the information to us. Supt. Hunstad plans to put together a proposal for the bus drop off zone. This grant is due in January.
f. COVID Update: Activities were postponed, another staff member is out for 14 days. Our goal is to keep kids here; they are safest here. We continue to clean and sanitize regularly; the Clorox 360 machine is used every day everywhere.
i. Supt. Hunstad inquired of the board their thoughts on COVID.  Lupien noted she felt the school was the best place for kids. Homstad noted the students and staff do a great job following protocols.
g. The Fire Marshal cancelled due to the weather. We do not have a reschedule date at this time.
h. The Technology Coordinator Position has been posted. This will be a 50/50 split position with PODCO.
i. Supt. Hunstad reminded the School Board members about the letter to the Governor that other area schools are sending in regards to the burdens that COVID-19 has placed on them.
Discussion was held on canvassing the election. Due to the extension on election ballot counting, Coffield will find out the date this needs to be completed by.
The next regular board meeting will be held on Wednesday, November 18, 2020, at 7:00 pm (DST).
Diamond adjourned the meeting at 9:06 p.m.
James Diamond, Chairperson
Lacey Lupien, Clerk
(November 11, 2020)
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