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KITTSON COUNTY BOARD PROCEEDINGS January 16 & January 30, 2024

KITTSON COUNTY BOARD PROCEEDINGS
January 16, 2024

The Kittson County Board of Commissioners met, pursuant to adjournment on January 16, 2024 at 9:00 a.m.
The meeting was called to order by Vice-Chairperson Nathan Kraulik. The pledge to the flag was given. Commissioners Younggren and Gillie were absent.
Two additions to the agenda were presented by Interim Administrator Kathy Johnson: add approval for a new employee in the Kittson County Highway Department, add for review a Child Support Report from Kittson County Social Services. A motion was made by Commissioner Swenson, seconded by Commissioner Olson and unanimously carried to approve the agenda with the additions.
A motion was made by Commissioner Olson, seconded by Commissioner Swenson and unanimously carried to approve the minutes from the December 19, 2023, Board meeting. Motion carried unanimously. Commissioner Swenson then moved to approve the minutes from the December 28, 2023, Board meeting, seconded by Commissioner Olson. The motion carried unanimously. A motion to approve the minutes from the January 2, 2024, board meeting was made by Commissioner Olson and seconded by Commissioner Swenson. The motion carried unanimously.
A motion was made by Commissioner Swenson, seconded by Commissioner Olson, and unanimously carried to approve the bills.
Commissioner’s $398,789.52
Auditor’s 12/06/2023 $46,697.00
Auditor’s 12/29/2023 $68,026.25
Auditor’s 01/05/2024 $94,937.28 Commissioner Swenson moved to approve the meal reimbursements. The motion was seconded by Commissioner Olson and carried unanimously.
Meals $33.18 Keith Klegstad, Kittson County Assistant Engineer appeared before the Board to present for approval a skid steer brush mower quote from Diamond Mowers for $16,500.00. This is a state bid quote and is $500.00 over the budget approved. Commissioner Olson moved to approve the request, seconded by Commissioner Swenson. The motion carried unanimously.
Klegstad then presented a cooperative agreement for financial participation in the Lake Bronson State Park dam, bridge, and road work, where the county’s responsibility will be to facilitate the State Park Road Account Grant of $2,261,000.00. This grant has been received. The County would agree to complete an annual inspection of the bridge work above the substructure. Commissioner Swenson moved to approve the cooperative agreement, seconded by Commissioner Olson and carried unanimously.
Klegstad presented for approval a quote for three 16’2” x 12’ sectional steel doors and operators. Only one bid was submitted by PS Garage Doors for $20,834.00. The budget approved for this expense was $24,000.00. A motion to approve the purchase was made by Commissioner Olson and seconded by Commissioner Swenson. Motion carried.
Klegstad requested approval to hire Darvis Russell as Highway Technician II at grade B32-3, Step 4, at a rate of $29.44 an hour. A motion to approve the hiring of Russell was made by Commissioner Olson, seconded by Commissioner Swenson, and carried unanimously.
Klegstad presented updates on the Highway Department: the newest motor grader, a 2023 John Deere in Lancaster was damaged the previous week when the glass panel on the wing side shattered. Options for a replacement panel are being evaluated, and a spare machine is being used in the interim. The Highway Department’s newest snowplow truck is also under repair.
Jamie Osowski, District Manager, Kittson Soil and Water Conservation District (KSWCD) provided an update: the Livestock Producers supper in Lancaster had 35 in attendance, where presentations were made on the feedlot program. With the 2024 funding, KSWCD is working with producers to sign up for cover crops and no-till programs. KSWCD applied for $55,000 in additional funding for the City of Hallock dam project for modifications and enhancements. An Agricultural Safety Day is being planned for May, along with various activities within the school system.
Joe Wilebski, District 5 Treasurer of KSWCD, presented a line of reasoning for additional office space for the department, noting that requests for the additional space began in 2016. The board responded with confirmation of the need for space and verified that the project is in process.
On behalf of Social Services, Johnson presented for approval a one-year contract with Tri-Valley Volunteer Driver Services for volunteers to drive patrons to medical appointments. Johnson put in a request for volunteers for the program, as help is needed and noted that family members of qualifying patients using their own vehicle may apply for reimbursement after driving that patient to medical appointments. Commissioner Swenson approved the motion, seconded by Commissioner Kraulik and carried unanimously.
Carrie Gjerde, Child Support Officer, presented the 2023 Child Support Performance Report. This report comprises the Federal performance measures, where Kittson County measured at 102.82% in paternities established, 100.00% in orders established, 85.15% for collections on current accounts, and 80.70% for collections on arrears. Marshall County measured at 100.48% in paternities established, 95.30% in orders established, 80.50% for collections on current accounts, and 77.22% for collections on arrears. Both counties improved their cost effectiveness measure. Collections of $1,400,000 in Child Support were completed in Kittson and Marshall counties.
Kittson County Chief Financial Officer Shirley Swenson presented an update on the Department of Motor Vehicle (DMV) office, requesting permission to advertise for the position of DMV clerk. Commissioner Olson moved to approve the motion, seconded by Commissioner Swenson, and unanimously carried. Swenson also noted that due to being short-staffed, the DMV office will be forced to close occasionally in the upcoming weeks. It is recommended that if patrons are driving any distance, they call first to ensure the DMV is operating that day.
Swenson also provided a reminder for those in the past election that Campaign Financial Reports are due by the end of January.
Committee Reports were given. Commissioner Olson attended a Mar-Kit Landfill meeting, where updates were given on new machinery. Commissioner Swenson attended the Department Head meeting, where Facebook live feeds and the need for DMV personnel were discussed.
No correspondence was reported.
Commissioner Olson made a motion to adjourn the meeting, seconded by Commissioner Swenson. Motion carried unanimously.
Nathan Kraulik,
Kittson County Board Vice-Chair
ATTEST: Shirley Swenson,
Kittson County CFO
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KITTSON COUNTY BOARD PROCEEDINGS
January 30, 2024
The Kittson County Board of Commissioners held a special meeting, pursuant to adjournment on January 30, 2024 at 9:00 a.m.
The meeting was called to order by Chairperson Younggren. The pledge to the flag was given. Commissioner Olson was absent.
Interim County Administrator/Social Services Director, Kathy Johnson presented for approval an agreement for appointment of independent contractor to provide limited legal services as assistant county attorney. Denise Sollund currently with Brink Lawyers handles the County’s child protection and services (CHIPS) matters. Sollund has taken a job with Rokke, Aandal and Associates PLLC in Warren, MN. This agreement would allow Kittson County to retain Sollund under her new employment as a part time legal representation as an assistant county attorney for the covered matters. Commissioner Gillie made the motion to approve the contract, Commissioner Swenson seconded the motion. Motion carried.
George Eilertson, Director of Public Finance from Northland Securities presented for discussion two scenarios for Kittson’s GO Capital Improvement Bonding. Each scenario had debt service timelines of 10, 15 and 20 years. It was decided that the 15 year plan in the amount not to exceed $8,000,000.00 would be the best option for Kittson County. A public hearing is required and was presented for approval by Resolution #24-02.
RESOLUTION CALLING FOR A
PUBLIC HEARING ON THE 5-YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT
PLAN BONDS
BE IT RESOLVED by the Kittson County (the “County”) Board of Commissioners (the “Board”) as follows:
1. Adoption of Capital Improvement Plan. The Capital Improvement Plan (the “CIP”) has been prepared pursuant to Minnesota Statutes, Section 373.40 (the “Act”). The CIP covers a five-year period beginning with the date of its adoption; sets forth the estimated schedule, timing, and details of specific capital improvements by year, together with the estimated costs, the need for the improvements, and sources of revenue to pay for the improvements. The CIP must be approved by the County Board following published notice and a public hearing.
2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its capital improvement plan bonds (the “Bonds”) in an amount not to exceed $8,000,000 to finance County Courthouse energy efficiency improvements and building upgrades, and to construct a new highway shop and make improvements to existing highway shop buildings in the County, as described in the CIP, pursuant to Minnesota Statutes, Section 373.40. Accordingly, it has been proposed that the County publish notice and hold a public hearing on February 21, 2024, in order to approve the issuance of its capital improvement bonds.
3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the CIP and the issuance of the Bonds at 9:00 a.m. on February 21, 2024, at the County Courthouse, Hallock, Minnesota. The County Administrator is hereby authorized and directed to cause notice of such public hearing in substantially the form of Exhibit A attached hereto to be published in the official newspaper of the County not less than fourteen (14) days nor more than twenty-eight (28) days prior to the date of the hearing.
Commissioner Swenson made a motion to approve Resolution #24-02, seconded by Commissioner Gillie. Motion carried.
Commissioner Gillie made a motion to adjourn, seconded by Commissioner Kraulik. Motion carried.
Loren Younggren,
Kittson County Board Chair
ATTEST: Shirley Swenson,
Kittson County CFO
(February 14, 2024)
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